Roles and responsibilities
Supply Planning and Procurement
- Daily, weekly or month purchase orders processing
- Ensure orders are transmitted to supplier and confirmation is received
- Ensure orders are dispatched within the agreed lead time
- Monitor and follow up on back orders
- Communicate to suppliers about changes in forecast
- Prepare the budget as per order schedule and business recommendation
- Ensure stock availability by performing of risk of run out analysis and ordering
- New model parts planning and ordering
- Obtain approvals as per delegation of authority
Stock Optimization
- Review inventory policy and Target Service Levels
- Continuous monitoring of aged stock
- Forecasting of stock provision
- Initiate and follow up dead stock disposal
- Monitor and review the excess and obsolete stock parts
Logistics operations
- To create the Advance shipping notifications according to supplier invoices on timely manner
- To provide data support with logistics to control the inbounds and clearing documents on time
- Monitor cost charges within the aggreged terms and conditions
- Manage the logistics payments and update finance with relevant reports for payment clearance
- Follow up with Finance for payments
- Arrange/Renew Letter of Credits
- Customs claim registration & payments
- Arranging ESMA/RFID approvals
- Declaration of cargoes for insurance
Continuous improvement & Business Intelligence
- Creating dashboards for monitoring of process
- Perform kaizens and projects to reduce operational costs
- Taking necessary actions/ advise for effective inventory control
- Escalate the cases with necessary information if the process is not under control
System Utilisation
- Continuous review of system parameters for improving the service level
- Review of system Alerts, eg: last demand flier, lead time, demand change alerts, forecast alerts
- Review of Risk of Run out
- Mastering the processes and applying as per business needs to improve the efficiency and productivity
Required skills to be successful:
- Experience developing management reporting packs
- Skilled in problem solving and continuous improvement methodologies
- Understanding of agile way of working
- Proficiency in MS Office
About The Team:
The role reports to Operations Manager and you will be working in a busy warehouse environment.
What Equips You For The Role:
- Around 5 years of experience in the field of Supply Chain, preferably with Automotive experience.
- Extensive knowledge of Inventory management systems. Business development and process improvement skills.
Desired candidate profile
1. Inventory Management:
- Inventory Control: Monitor and control inventory levels to ensure optimal stock levels, avoiding both stockouts and overstocking. This includes maintaining accurate inventory records.
- Stock Replenishment: Order materials or products as needed to ensure supply meets demand, taking into account lead times, production schedules, and forecasted demand.
- Inventory Audits: Conduct regular stock audits and cycle counts to ensure the accuracy of inventory data and resolve discrepancies between physical stock and system records.
- Safety Stock: Maintain an appropriate level of safety stock to prevent stockouts during supply chain disruptions or unforeseen spikes in demand.
2. Demand Forecasting:
- Demand Planning: Work closely with sales, marketing, and production teams to forecast demand for products or materials, using historical sales data, market trends, and promotional activities.
- Forecast Accuracy: Use advanced forecasting methods, such as statistical models, to predict future demand as accurately as possible and adjust plans accordingly.
- Sales and Operations Planning (S&OP): Participate in regular S&OP meetings to ensure alignment between demand forecasts and supply capabilities.
3. Supply Chain Coordination:
- Supplier Relationship Management: Coordinate with suppliers to ensure timely delivery of materials or products. Negotiate lead times and delivery schedules to optimize the supply chain.
- Order Management: Place purchase orders and track the status of orders, ensuring that shipments are received on time and in full.
- Logistics Coordination: Work with logistics teams to ensure smooth transportation of goods from suppliers to warehouses and from warehouses to customers.
- Supply Chain Optimization: Identify areas of inefficiency or bottlenecks in the supply chain and collaborate with internal teams and suppliers to resolve these issues.
4. Data Analysis and Reporting:
- Inventory Data Analysis: Use inventory management systems and software (e.g., SAP, Oracle, Microsoft Dynamics) to track inventory turnover rates, stock levels, lead times, and other KPIs.
- Reporting: Create and present reports on inventory performance, supply chain efficiency, demand trends, and stock status to senior management and relevant departments.
- Key Performance Indicators (KPIs): Track KPIs such as inventory turnover, stockout rates, order fulfillment rates, and order cycle time to assess the performance of inventory and supply chain operations.