Mobilization Coordinator - John Wood Group
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Job Description
Wood is presently looking to hire a Mobilization Coordinator to join our team in Dubai. (6 Months Contract)
Responsible in the preparation and liaising of UAE visa applications
Booking and arranging medical requirements for employee
Booking and arranging Wood Group inductions for employee
Booking and managing flights accommodation and transportation for employees mobilization
Maintaining the mobilization tracker and ensuring data are up to date at the highest standard and in line with emergency response procedures
Manage all administrative processes including the issuing of joining instructions; maintain accurate records and filing
Ensure all employees have the appropriate visa medical attestation induction project specific requirements prior to mobilization
Acts as logistics focal point for nominated project in relation to the movement of personnel.
Manage IT new starts / leavers process of personnel on project
Prepares and send out Welcome / Mobilization email. Ensure employee have the correct documentation.
Monitoring of employee flight tickets hotels medicals inductions and visas due to expire to ensure validity is kept at all times
Ensuring Audit requirements are met for employee folders
Handling all general mobilization/logistics queries
Support HR for any requirements (e.g. inductions job profile competency assessment and trainings
A minimum of 5 years experience in a similar role
Strong knowledge of the visa processes as well as the documents required to obtain a work permit
Extensive experience in Iraq and UAE Visa processes
Good Communication skills
Good Command of English
Good experience in coordination with the different departments as well as new joiners
Considerable knowledge of Microsoft office
Expertise in updating database and trackers
Understanding of the medical insurance enrollment and requirements
Very good knowledge of the PRO daily work and good coordinator with the various typing transaction
This job has been sourced from an external job board.
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Employment Type
Full Time
