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Summary:
CEI s Fortune 400 Client in Telecommunications is adding a Corporate Event Coordinator to their team!
Job at a glance:
Job Description
This role is for an experienced event planner to plan, manage, and execute meetings, events, and conferences for NA M&SS.
Coordinate with internal staff and vendors to establish event requirements
Plan and facilitate logistics to include contract negotiations, attendee lists, lodging, transportation, venue preparation, presentation materials, security, catering, entertainment, equipment, dcor, marketing
Locate resources, conduct site visits, and lead pre-event meetings to help staff make decisions about all activities related to the event, meeting, or conference
Create, distribute, and respond to requests for quotes (RFQ) and contract for venues.
Schedule and coordinate resources for meetings and events hosted at company locations
Manage cost containment, equipment logistics, venue/room setup
Serve as a liaison to staff and vendors throughout the planning and execution process
Establish, document, organize, and archive procedures and processes for events
Build and maintain a comprehensive database of industry contacts, vendors, venues, RFQs, historical information such as quantities, meals, etc.
Manage issues as they arise before, during, and after events
Comply with legal, insurance, health, and safety regulations and policies at all times
This person will report to the NA M&SS Business Operations Director and MUST be located in a commutable area to Schaumburg Illinois
Specific Knowledge/Skills:
Bachelor s Degree Is REQUIRED
Ability to work collaboratively with support, program, regional and territory organizations.
Proven success in managing event planning and coordination and ensuring projects progress according to a committed schedule and budget
Leadership skills and ability to effectively delegate and hold resources accountable
Strong interpersonal and communication skills
Experience in building and maintaining positive business relationships
Excellent communication (oral, written and presentation), interpersonal, organizational, problem-solving, multi-tasking, and time management skills
Excellent negotiation skills.
Highly motivated, creative, flexible, detail and results oriented without losing sight of the big picture
Ability to establish oneself as a trusted advisor, handle pressure, and make good decisions quickly
Ability to work remotely or in an office with some travel
Strong team player who is willing to provide assistance where and when needed to meet project deliverables and deadlines
Tech savvy; ability to learn new technology quickly.
MUST HAVE THE ABILITY TO COMPLETE THE FOLLOWING:
Set up Audio equipment
Slide projectors
Computers set up
Set up calendar events
Basic Qualifications
At least 4 years of experience in Event planning and/or project management, communications, training, operations and/or related field
Experience With Microsoft Office And/or Google Applications Is Required
Ability to work long hours outside of the normal work schedule during events
Ability to sit, stand, walk, and travel up and down stairs, crouch, stoop, and reach
Ability to travel up to 30%
Ability to lift up to 25 lbs.
Full Time