Emirati Part Time Admin

We re hiring an Emirati Administrative Coordinator (Part time) on behalf of a European private international, integrated consultancy of engineers, designers and advisers based in SZR.

Purpose of the role

As administrative coordinator, you will work closely with the finance and operations discipline to provide administrative support to the team.

What will success look like?

• Playing a key role in the support team, delivering excellent performance
  

• Developing internal and external networks.
  

• Collaborative ways of working.
  

• Solving all problems effectively.
  

Responsibilities

• Supporting New Starters: - Setting up finance and operations induction meeting
  

• Arrange and Coordinate Auditors meetings with Finance, Project Directors and Partners for year-end and interim audits as required
  

• Arrange and Coordinate ISO (quality, environment, H&S) meetings with internal/external auditors and internal stakeholders (Project leaders, Finance and Operations Director, Project Directors, and Partners)
  

• Follow-up action plans to ensure closing non-compliance items resulting from the audits
  

• Ensuring copies of monthly sales and purchase invoices are being saved on SharePoint and flag for any missing ones
  

• Liaising with the stakeholders for review and approvals of expenses in WorkFlows
  

• Liaise with the headquarters to organize and coordinate the Finance and Operations forums
  

• Managing the holiday calendar for the finance and Operations team.
  

• Support on timesheets corrections where applicable, perform month-end amendments where required
  

• Update and maintain the Company s Internal SharePoint pages on Magellan for teams
  

• Coordinate and arrange Career Path Objective meetings for the team twice a year
  

• Liaison with L&D for the implementation of courses, events etc
  

• Commitment to self-learning/development
  

• Ensure that common systems and templates are set up and that any problems are communicated to IT Support
  

• Ad-hoc support on transversal projects
  

Requirements

Qualifications and Experience

• Relevant qualification or working toward a relevant qualification
  

• Proven experience in a comparable role demonstrating a solid foundation in administrative support
  

• Strong team player capability, Proven ability to prioritize workflow effectively
  

• Effective communication in English
  

• Understanding of relevant policy and regulation
  

Excellent IT skills and proficient user of:

• MS365 suite of applications, databases
  

• Sharepoint
  

• MS Teams
  

• Working knowledge of InDesign, Photoshop and Illustrator
  

Experience in:

• Setting up and maintaining administrative procedures and quality management systems
  

• Maintaining quality management systems
  

• Supporting a team of people as well as working on a one-to-one basis.