Administration Supervisor

Principal Accountabilities
• Manages office administration and ensures the smooth and effective overall operations of the office.
• Ensures to compile data, prepare error free reports or collate data for consideration and presentation by supervisor as and when required within the set deadline.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and
• procedures; recommend, within organization policy
Job Responsibilities 2
• Manages confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents.
• Assigns work, provides direction to staff and ensures that assigned tasks are completed.
• Ensures to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.
• Performs a variety of administrative duties such as drafting and typing routine correspondence, arranging meetings and taking minutes.
• Receives and screens visitors and telephone calls, providing information and handling issues that often require sensitivity and use of sound, independent judgment.
• Ensures to record, monitor and maintain all documents for effective filing and business continuity at all times.