Senior Office Administrator

About us

Worley is a global company of energy chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting engineering procurement and construction across the project lifecycle with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery we support customers in navigating complexity as they meet todays needs and transition to more sustainable solutions.

Job Purpose & Scope:

• Ensuring HSSEQ goals objectives and targets are met through personal leadership and involvement.
• Safe delivery and handover of the Project to the Owner sustainably safely on time within budget ensuring that a quality product is produced that represents best value for the Owner and their Stakeholders.
• To provide Cost and Estimating management leadership and support for all Project activities.
• Oversee Budget Cost Estimating Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
• Support the Project Controls Manager and provide functional support to the Project PMC and Owners teams.

Principal Accountabilities:

• Support office administration and facilities management
• Provide Personnel Administration & Mobilization Support
• Arrange air tickets hotel bookings site accommodation and transportation.
• Coordinate staff movements between HQ site and home country.
• Manage vehicle allocation driver coordination and transport schedules.
• Support emergency travel and mobilization requirements.
• Control logistics costs in line with approved budgets
• Maintain administrative records correspondence logs and filing systems.
• Support document controllers with transmittals courier handling and archiving.
• Manage incoming/outgoing letters packages and official communications.
• Ensure proper confidentiality and controlled access to sensitive documents.
• Maintain attendance timesheets and leave records for PMC personnel.
• Coordinate with project controls / HR for timesheet validation and payroll inputs.
• Track annual leave balances and support leave utilization planning.
• Issue reminders on contract end dates and leave encashment policies.
• Manage admin-related vendors (transport catering cleaning accommodation).
• Support procurement with quotations LPO follow-ups and service contracts.
• Monitor vendor performance and service-level compliance.
• Process invoices related to admin services for finance verification.
• Support cost tracking for admin and logistics budgets.
• Verify invoices receipts and supporting documents before finance submission.
• Maintain petty cash records (if applicable).
• Act as focal point for administrative coordination with Client and contractors.
• Support Client audits meetings and visits (logistics and arrangements).
• Ensure alignment with Client administrative procedures and site rules.
• Ensure compliance with Company Client and regulatory requirements.
• Support internal and external audits (HR HSE ISO Client audits).
• Maintain updated administrative procedures and trackers.
• Provide regular admin status reports to PMC management.

• A bachelors degree in any discipline or equivalent from an accredited university with a minimum of 10 years of relevant experience as administrator or similar role in Oil & Gas or Petrochemical Projects including minimum five (5) years in GCC region.
• ADNOC Project Experience is require.
• Offshore project experience is required.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation. Were building a diverse inclusive and respectful workplace. Creating a space where everyone feels they belong can be themselves and are heard.

And were not just talking about it; were doing it. Were reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in todays low carbon energy infrastructure and technology. Whatever your ambition theres a path for you here.

And theres no barrier to your potential career success. Join us to broaden your horizons explore diverse opportunities and be part of delivering sustainable change.