Black Pearl is currently looking for an experienced Senior Legal PA / Legal Executive Assistant to join a highly respected and prestigious investment organisation in Abu Dhabi UAE.
This is a permanent opportunity for an experienced legal support professional who has a strong background working with senior legal professionals and is comfortable operating in a confidential fast-paced and highly professional environment.
The successful candidate will provide high-level administrative and coordination support to a legal team of approximately 710 professionals ensuring that the team operates efficiently and that senior stakeholders receive timely accurate and professional support.
This is an excellent opportunity for an experienced Legal PA Senior Legal PA Legal Secretary Senior Legal Secretary or Legal Executive Assistant looking to take the next step in their career within a leading investment and financial services environment in Abu Dhabi.
About the Role
As the Senior Legal PA / Legal Executive Assistant you will be responsible for providing comprehensive administrative and coordination support to a senior legal team.
You will be expected to manage multiple priorities handle confidential information coordinate complex schedules and meetings and ensure that the legal team is well organised and fully prepared for its day-to-day activities.
The ideal candidate will be highly organised discreet proactive and confident working with senior professionals.
Key Responsibilities
Provide high-level administrative and personal assistant support to a senior legal team.
Support approximately 710 legal professionals and coordinate competing priorities across the team.
Manage complex diaries and calendars including scheduling internal and external meetings.
Coordinate meetings conference calls appointments and other commitments across multiple stakeholders.
Manage correspondence emails and administrative follow-ups in a timely and professional manner.
Prepare format proofread and maintain confidential legal and business documents.
Assist with presentations reports meeting materials and other documents as required.
Coordinate domestic and international travel arrangements including flights accommodation and related logistics.
Maintain accurate electronic and physical filing systems and ensure documents can be accessed efficiently.
Coordinate information and documentation between the legal team and internal/external stakeholders.
Assist with meeting preparation agendas minutes and follow-up actions where required.
Handle highly confidential and sensitive information with absolute discretion.
Monitor deadlines follow-ups and outstanding actions and proactively remind senior stakeholders where appropriate.
Support the legal team with general administrative and organisational requirements.
Build effective working relationships with senior executives legal professionals internal departments and external stakeholders.
Manage multiple requests simultaneously while maintaining accuracy and attention to detail.
Anticipate the needs of senior legal professionals and proactively provide support before issues arise.
Maintain a consistently professional and polished approach when representing the legal team.
Requirements
To be considered for this position you should have:
A minimum of 10 years of relevant Legal PA / Legal Secretary / Legal Executive Assistant experience.
Strong experience supporting senior legal professionals Partners General Counsel Senior Legal Counsel or a comparable legal leadership team.
Experience working within a sophisticated corporate legal financial services or professional services environment.
Excellent written and verbal English communication skills.
Native-level or near-native English proficiency is strongly preferred.
Exceptional organisational and time-management skills.
Strong attention to detail and accuracy.
Excellent diary calendar and meeting management skills.
Strong document preparation and Microsoft Office skills particularly Word Outlook Excel and PowerPoint.
Ability to manage confidential information with discretion and professionalism.
Ability to work independently while also collaborating effectively with a wider team.
Ability to work under pressure and manage multiple competing priorities.
A proactive service-oriented and solutions-focused approach.
Excellent interpersonal and stakeholder management skills.
Previous UAE or GCC experience is advantageous.
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Disclaimer: Please note that Black Pearl will never ask any of its candidates for any payment in exchange for our service in helping candidates find a job. Our service is free to our candidates and the recruitment fee is paid by our clients. If you receive any emails SMS or calls requesting you to pay from someone claiming to be an employee of Black Pearl before they can process your application please report and write an email to or contact our office at. To be considered for this role you need to meet the following criteria: Bachelors degree / Diploma holder in Business Administration/Law or a related field. Minimum of 10 years administrative experience preferably within the financial services or investment industry. Proficiency in Microsoft Office Suite (Excel PowerPoint Word) and other presentation tools. Excellent written and verbal communication skills in English (Arabic language skills are an advantage). Strong organizational skills attention to detail and ability to multitask. High degree of professionalism courtesy and patience. Proven ability to maintain records manage databases and compile reports. To view other vacancies we have please check our website () and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl please do call our office ator drop us a message on our website.
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