Factory Admin

Responsibilities:

• Diary management – managing priorities.
• Screening, redirecting and responding to mail, as appropriate
• Typing of general correspondence, emails and reports.
• Produce accurate memos, reports and documents using Microsoft Word, either from written notes or from dictation tapes
• Preparation of PowerPoint presentations
• Able to create and update Excel worksheets, including the formatting and the use of formulas
• Organization of international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements.
• Organizing local and international meetings.
• Liaison with internal customers and external suppliers – developing knowledge of key individuals.
• Keeping individual and central filing systems up to date.
• Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
• Responding to queries and requests on an ad hoc basis.
• Processing expenses through relevant management systems
• Ensuring that any reference material within the department is kept up to date
• General secretarial support e.g. photocopying, arranging couriers etc
• The candidate must be capable of managing their own time effectively.