Document Controller Secretary – Construction

Who we are

Founded in 1978 Al Marwan Group is a diversified organization serving the construction heavy machinery Oil & Gas real estate development and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

Job Summary

We are looking for an experienced Secretary to support our Estimation Department. The candidate must have strong experience in the construction/infrastructure/contracting industry and be familiar with tendering and estimation activities.

Key Responsibilities

• Coordinate with suppliers and subcontractors for quotations technical/commercial submittals prequalification documents and tender requirements.

• Maintain and update tender logs BOQs pricing sheets trackers and document registers.

• Organize and manage tender documents addendums NTTS clarifications and related correspondence.

• Follow up with procurement project teams suppliers subcontractors and internal departments regarding pending requirements.

• Manage departmental emails filing systems document control and records.

• Provide day-to-day administrative and coordination support to the Estimation/Tendering team.

• Ensure documents and information are properly organized and available within required deadlines.

Required Skills & Qualifications

• Previous experience supporting an Estimation Tendering Procurement or Project team is mandatory.

• Good understanding of construction tendering processes BOQs quotations submittals addendums and tender documentation.

• Proficiency in MS Excel Word Outlook and PDF/document management systems.

• Strong communication coordination follow-up and organizational skills.

• Ability to manage multiple priorities and work effectively under deadlines.

• Bachelors Degree or Diploma in Business Administration Secretarial Studies or a related field.

• 4 years of relevant experience in a construction infrastructure contracting or engineering company.