Executive Assistant

دبي - الإمارات

الراتب شهرياً: لم يكشف

تاريخ النشر: نُشرت قبل 22 ساعة

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

ملخص الوظيفة

Location:

Dubai Dubai Emirate United Arab Emirates

Job ID:

R0117625

Date Posted:

Company Name:

HITACHI ENERGY L.L.C

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

Job Description:

The opportunity

The Executive Assistant provides high-level administrative support to senior executives ensuring efficient operation of the office and seamless execution of strategic initiatives within the organization

How youll make an impact

Manage complex calendars scheduling meetings appointments and travel arrangements with strong attention to detail.
Prepare and edit correspondence presentations reports and other documents ensuring accuracy clarity and alignment with company branding.
Organize and coordinate internal and external meetings including preparing agendas taking minutes and tracking action items.
Serve as the primary point of contact for internal and external stakeholders managing inquiries calls and visitors professionally.
Handle confidential information with discretion and maintain a high level of professionalism at all times.
Process expense reports invoices and financial documentation accurately and promptly.
Support special projects and initiatives conducting research and compiling data when required.
Maintain organized physical and digital filing systems to ensure efficient document retrieval.
Anticipate executive needs and proactively identify and resolve potential issues.
Coordinate office supplies equipment maintenance and administrative tasks to ensure smooth daily operations.
You will be responsible for ensuring compliance with applicable external and internal regulations procedures and guidelines.
Living Hitachi Energys core values safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

Minimum 5 years of progressive experience as an Executive Assistant supporting Csuite executives or senior leaders in a fastpaced corporate environment.
Bachelors degree in business administration Communications or a related field preferred.
Strong proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other relevant productivity tools.
Exceptional organizational and timemanagement skills with the ability to prioritize tasks and meet deadlines effectively.
Excellent written and verbal communication skills with strong command of grammar and clarity.
Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion.
Strong interpersonal skills with the ability to build rapport and communicate effectively across diverse stakeholders.
Proactive selfmotivated and capable of working independently with minimal supervision.
Experience with travel coordination and expense management systems is highly desirable.
Strong problemsolving skills and meticulous attention to detail.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Required Experience:

Location:Dubai Dubai Emirate United Arab EmiratesJob ID: R0117625Date Posted:Company Name:HITACHI ENERGY L.L.CProfession (Job Category):Administration & FacilitiesJob Schedule:Full timeRemote:NoJob Description:The opportunity The Executive Assistant provides high-level administrative support to seni...

Location:

Dubai Dubai Emirate United Arab Emirates

Job ID:

R0117625

Date Posted:

Company Name:

HITACHI ENERGY L.L.C

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

Job Description:

The opportunity

How youll make an impact

Manage complex calendars scheduling meetings appointments and travel arrangements with strong attention to detail.
Prepare and edit correspondence presentations reports and other documents ensuring accuracy clarity and alignment with company branding.
Organize and coordinate internal and external meetings including preparing agendas taking minutes and tracking action items.
Serve as the primary point of contact for internal and external stakeholders managing inquiries calls and visitors professionally.
Handle confidential information with discretion and maintain a high level of professionalism at all times.
Process expense reports invoices and financial documentation accurately and promptly.
Support special projects and initiatives conducting research and compiling data when required.
Maintain organized physical and digital filing systems to ensure efficient document retrieval.
Anticipate executive needs and proactively identify and resolve potential issues.
Coordinate office supplies equipment maintenance and administrative tasks to ensure smooth daily operations.
You will be responsible for ensuring compliance with applicable external and internal regulations procedures and guidelines.
Living Hitachi Energys core values safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

Minimum 5 years of progressive experience as an Executive Assistant supporting Csuite executives or senior leaders in a fastpaced corporate environment.
Bachelors degree in business administration Communications or a related field preferred.
Strong proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other relevant productivity tools.
Exceptional organizational and timemanagement skills with the ability to prioritize tasks and meet deadlines effectively.
Excellent written and verbal communication skills with strong command of grammar and clarity.
Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion.
Strong interpersonal skills with the ability to build rapport and communicate effectively across diverse stakeholders.
Proactive selfmotivated and capable of working independently with minimal supervision.
Experience with travel coordination and expense management systems is highly desirable.
Strong problemsolving skills and meticulous attention to detail.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Required Experience:

اعرض المزيد

المهارات المطلوبة

Time Management
Microsoft Office
المهارات التنظيمية
Microsoft Outlook
Microsoft Word
Personal Assistant Experience
Microsoft Powerpoint
Calendar Management
Microsoft Excel
Administrative Experience
Microsoft Outlook Calendar
Google Suite

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