Receptionist/Administrative Assistant

Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.

Key Accountabilities and Responsibilities include but are not limited to:

- Manage telephone calls emails and correspondence efficiently while maintaining organized administrative files and records.
- Coordinate meeting arrangements including room bookings catering logistics and presentation setup.
- Organize complex regional and international travel including visa support when required.
- Ensure the office meets housekeeping and general standards liaising with departments and vendors as needed.
- Conduct research for vendor sourcing and manage office supplies and pantry inventory.
- Assist with onboarding new staff and support office events.
- Provide support for project and bid submissions.
- Deliver administrative support such as document typing editing and translation processing.
- Collaborate effectively with team members locally and remotely to complete tasks and projects.
- Maintain open and professional relationships with colleagues and management.
- Offer flexibility and coverage for other administrative staff when needed.
- Ensure tasks are completed in line with provided training and guidelines.
- Follow safe work practices and adhere to company policies for planning and executing tasks.
- Uphold Stantecs Core Values and ensure work aligns with the companys Quality Systems and Project Quality Procedures.

Person Specifications and Qualifications:

- Degree or Diploma/ Certificate from a recognized institute.
- Fluent English and Arabic spoken and written is essential
- Demonstrated proficiency in using Microsoft Outlook Word Excel and PowerPoint
- Valid Driving License preferred
- A flexible approach to working hours
- Be of the highest caliber: punctual a flexible approach to working hours with occasional weekend work if required.
- Professional presentation of self courteous and helpful always acting as an ambassador on behalf of Stantec
- Punctual reliable and flexible approach
- Ability to work independently and well as part of a team
- Self-motivated and ability to take responsibility
- Able to demonstrate proficiency in the responsibilities of the role
- The ability to manage workload work autonomously reviewing own work on a regular basis with consistent attention to detail while consistently meet objectives.
- Maintain a high degree of responsibility discretion and confidentiality.