HR Admin Coordinator

• Supporting the administrative part of the new hire process (screening contracts updating of HR systems ZOHO and ASANA)
  
• Helping out where necessary during the preboarding and onboarding of employees i.e. staying in touch with them answering their questions sending them relevant material and so on
  
• Assisting in general administration like handling company accommodation if provided by company for the first few days liaison with travel agents and making arrangements to pick & drop for staff at Airport or Medical center when necessary.
  
• Prepare the staff documents of Dubai Health Authority for Fitness Certificate needed for Labor Card and Visa stamping and all mandatory Authority certificates to be updated.
  
• Coordinating with PRO to make the renewal of staff s Visas Labor Contracts Emirates ID and Cancellation of these and assisting for the issuance and submission of passports.
  
• Ensure data accuracy of employee records and HRrelated information e.g. Vacations Absence history and Payroll management.
  
• Overall handling ZOHO People responsibility as HRMS to create new accounts and to keep the staff details uptodate in system.
  
• Follow up of monthly staff overtime records and forwarding to the Manager HR & Admin for salary processing.
  
• Issuance of letters to staff like Employment letter Increment letter End of Service Experience certificate Salary Certificate Resignation Acceptance Resignation withdrawal acceptance.
  
• Administration / coordination / Assistance in the processing of payroll like monitoring the staff s attendance record absence vacation & sick leave information.
  
• Providing written and verbal employment verifications for current & exemployees.
  
• Organize HR events seminar hall bookings and assisting in preparation of special events such as Year End Celebration and other office or company gatherings.
  
• Produce and submit reports on general HR activity on adhoc basis.
  
• Maintaining employee personnel files to ensure legal compliance & assisting with providing compliance in all areas of human resources.
  
• Performing checks for the absence entries performed by Managers/Supervisors like (Annual Leave Sick Leave & Loss of Pay) in line with the finance team through ZOHO
  
• Any additional tasks or responsibilities as assigned by the Company management from time to time.
  

Requirements

• Bachelor s degree in Human Resources Business Administration or related field.
  
• Experience in working in a similar role as HR and Admin Coordinator for at least 23 years preferably with UAE work experience.
  
• Knowledge of visa processing and ability to coordinate and track progress.
  
• Payroll support experience.
  
• Zoho Application knowledge is highly preferred.
  
• Knowledge of labor laws and regulations is a plus.
  
• Knowledge or background in using Attendance Tracking Systems
• Systematic meticulous & organized individual able to work independently and as part of a team.
  
• Must have good working knowledge w.r.t. MS Excel MS Word & PowerPoint presentations working knowledge of Zoho people software is a plus.
  
• Professionalism and discretion in handling sensitive and confidential employee information.
  
• Proactive and eager to take on new challenges.
  
• Good communication & strong interpersonal skills.
  
• Strong organizational skills and attention to detail.
  
  

Benefits

• UAE Visa for 2 years
  
• Medical insurance coverage
  
• 30 days of annual leave
  
• Yearly flight tickets to home country