Admin Assistant Legal Department - Real Estate Dubai

We are seeking a highly organized and detailoriented Administrative Assistant to support the Legal Department in a fastpaced real estate environment. The ideal candidate will play a crucial role in providing administrative support for legal matters related to property transactions lease agreements litigation and compliance. This is an excellent opportunity to gain valuable experience in both the legal and real estate sectors.

1. General Administrative Support:

• Provide administrative support to the legal team including scheduling meetings maintaining calendars and managing office correspondence.
  
• Organize and maintain legal files both physical and electronic ensuring all documents are properly filed and easy to retrieve.
  
• Draft and proofread routine legal documents correspondence and contracts (e.g. real estate agreements leases amendments).
  
• Assist in organizing and preparing materials for meetings hearings and negotiations.
  
• Handle the preparation and processing of various legal documents including contracts and agreements related to real estate transactions.
  

2. Document Management & Compliance:

• Assist in the preparation and review of legal documents including purchase agreements leases title documents and closing paperwork.
  
• Ensure all contracts and legal documents comply with company policies and legal regulations with a focus on real estate laws.
  
• Manage document storage retention and destruction in accordance with legal and company requirements.
  
• Assist with maintaining and updating records related to real estate transactions property titles and contracts.
  

3. Real Estate Transaction Support:

• Coordinate logistics for real estate transactions including the organization of property documents and liaising with external parties (e.g. agents brokers vendors title companies).
  
• Provide support during property acquisitions sales leasing and other transactions.
  
• Assist with due diligence processes including reviewing documents related to property ownership zoning and regulatory compliance.
  

4. Communication and Correspondence:

• Serve as the point of contact between the legal department and external parties including clients contractors and legal firms.
  
• Draft and manage correspondence including emails and letters ensuring prompt and professional communication.
  
• Manage legal department mail scanning and electronic document distribution.
  

5. Research and Reporting:

• Conduct legal research related to real estate laws regulations and industry trends as needed by the legal team.
  
• Assist in the preparation of legal summaries reports and presentations for internal and external stakeholders.
  

6. Billing and Budgeting Support:

• Track and organize legal invoices expenses and budgets related to real estate transactions and legal matters.
  
• Coordinate with the finance department to ensure that invoices are processed in a timely manner.
  

Qualifications:

Education and Experience:

• Bachelor s degree in Business Administration Legal Studies or a related field (preferred).
  
• Previous experience as an administrative assistant legal assistant or paralegal (ideally within a real estate or corporate legal environment) is highly preferred.
  
• Familiarity with real estate laws and property transactions is a plus.
  

Skills:

• Strong organizational skills and attention to detail with the ability to manage multiple tasks and priorities effectively.
  
• Excellent written and verbal communication skills.
  
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and legal document management systems.
  
• Ability to maintain confidentiality and handle sensitive legal information with discretion.
  
• Strong timemanagement skills and the ability to work independently as well as part of a team.
  
• Familiarity with real estate contracts leases and regulatory requirements is an asset.
  

Personal Attributes:

• Strong work ethic and proactive attitude.
  
• Ability to handle pressure and meet deadlines.
  
• Professional demeanour with excellent interpersonal skills.
  
• High level of discretion and integrity.
  

Working Conditions:

• Fulltime position with standard office hours.
  
• Some travel or occasional overtime may be required based on project deadlines.
  

Benefits