Buyer

Mission Context

The Job Holder Manages Procurement Processes

• Update the Procurement Planning and help to prioritize the purchasing workload
• Proactively build and maintain relationship with Partners and suppliers in order to establish and maintain a highly effective service
• Inform requesters during the preparation phase, purchase and commitment followup as per supply chain fundamentals
• Work in Duet with his/her partners
• Prepare and conduct regularly the Duet/ Triplet meetings to ensure efficiency of Duets/Triplets
• Participate to the followup and evaluation of suppliers with Partners
• Ensure cost optimization and reduction
• Participate to the good use of esourcing tools
• Utilize frame agreements FALTC signed by headquarters
• Ensure the reception, management and follow up of purchase orders (PO’s) until payment and reception
• Ensure the input of all necessary purchase data in SAP
• Contribute to reporting Key Performance Indicators for the purchasing activities
• Participate to and promote activities, projects, actions launched for the improvement of the Supply Chain Process
• In its perimeter, the job holder manages the Purchasing of goods activities:
• Prepare Contract Committee documents and participate with Partners for the presentation of RTAs
• Participate in planning’s phases of the needs (SOR) in duet with Partners
• Analyze all Purchase Requisitions (PR) expressed by Partners to ensure that adequate material specification (to finalize S.O.W), budget authorizations and relative cost centers have been provided
• Propose the bidder lists according to the nature of the requests
• Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, invitations to bid, Answer to tenderers’ requests for clarification
• Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions
• Organize and lead negotiations with suppliers associated with award and performance of Pos
• Issue RTAs in Duet with Partners in charge of the request
• Establish corresponding contractual documents: purchase orders, etc.
• Make sure all Purchase Orders (PO), and contractual documents include the necessary related QA/QC provisions.
• Ensure the followup of purchase orders until complete reception and payment
• Ensure rapid and correct validation of PO’s
• Ensure reception of acknowledgement of receipt for PO’s from suppliers
• Ensure Suppliers’ deliveries on time
• Followup of goods receipt until affiliate’s central warehouse
• Negotiate and solve all changes leading to amendment from Partners or suppliers
• Clarify discrepancies between material received and orders, if any with suppliers (Triplet: stock controller / stock keeper/TADM).
• Follow up the update of the supplier’s database and the input of all purchase data in SAP.
• The Job holder manages Compliance of activities
• Ensure that company’s Contractual and Purchasing Policies and applicable laws and regulations are adhered to, especially related to ethic and transparency
• Ensure the use of the purchasing documents and procedures to comply with the standards of the company and the agreements with the partners
• Ensure the application of General Terms and Conditions for purchase of equipment’s especially as it concerns complex, high value, high risk equipment’s
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc. are filed in line with the applicable procedures and meet audit requirements to minimize any potential partner/audit claims or court actions
  
  

Qualifications/Experience

C&P competencies

• Intermediate Purchasing Technical Competencies required
• C&P tools certification required
• SAP tool certification required
  
  

Qualification and background

• Diploma: BAC 3 or recognized/certified experience equivalence
• International Experience Required: Yes No
• Professional experience: At least 5 years in oil and gas industry as Buyer.
• Personal Abilities: Human Relations, Problem Solving and Planning / organizing / coordinating
• Language: English (required) & Arabic / French (beneficial)