Office Assistant

Full job description

Job Description:

We are currently seeking a versatile and reliable Office Assistant to join our team. As an Office Assistant, you will perform a variety of administrative and clerical tasks to support the efficient operation of our office.

Responsibilities:

• Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
• Greet and assist visitors, ensuring they are directed to the correct departments.
• Maintain and organize office files, records, and documents, both physical and electronic.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Assist in the preparation of reports, presentations, and correspondence.
• Monitor and manage office supplies inventory, placing orders as needed to ensure adequate stock levels.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with the organization of office events, meetings, and conferences.
• Perform general clerical duties, such as photocopying, scanning, and filing documents.
• Support other departments with administrative tasks and special projects as required.

Qualifications:

• High school diploma or equivalent.
• Proven experience as an office assistant, administrative assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in all tasks