Executive Assistant to CEO

Additional Responsibilities:

• Manage a busy diary, including booking meetings, lunches, breakfasts, appointments, and dinners.
• Organize and manage domestic and foreign travel, including flights, cars, pickups, transfers, and visas.
• Manage all aspects of household staff, including cleaners, and organize family time efficiently, including holidays, events, appointments, transport, and school administration.
• Transcribe emails, letters, and correspondence in English and remind the CEO of important tasks and deadlines.
• Type, compile, and prepare reports, presentations, and correspondence, managing databases.
• Manage personal cares and hospitality, including dealing with bill payments, making dinner reservations, grocery shopping, and handling pickups and deliveries.
• Collate and file all expenses, organize receipts, reconcile transactions and accounts, enter and file all expense reports, and track personal finance.
• Conduct research and analyst reporting, support research on different business topics online, create research briefs and presentations, track news on followed topics, and provide news briefs on specific topics.
• Perform miscellaneous tasks to support the CEO's matters, whether for business and/or personal purposes.
  

Qualifications:

• Fluent in English with excellent verbal and written communication skills.
• Proven experience as an executive assistant or similar role, preferably in a fast-paced startup environment.
• Proficient in using digital tools, productivity software, and AI-driven solutions to optimize workflow and productivity.
• Strong organizational skills with the ability to multitask, prioritize tasks, and meet deadlines in a dynamic setting.
• Exceptional attention to detail and accuracy, coupled with strong problem-solving abilities.
• Ability to maintain professionalism, discretion, and confidentiality when handling sensitive information.
• Excellent interpersonal skills with the ability to build positive relationships and collaborate effectively with diverse stakeholders.
• Demonstrated adaptability and resourcefulness in managing changing priorities and evolving responsibilities.
• Bachelor’s degree or equivalent experience in business administration, management, or a related field.