DOCUMENT CONTROLLER

JOB DESCRIPTION:

• Administer the Aconex document control system to upload, distribute, and track project documents, drawings, specifications, and correspondence in compliance with project requirements and industry standards.
• Organize and maintain electronic filing systems, document registers, and metadata attributes to facilitate efficient document retrieval, version control, and record-keeping.
• Coordinate document review, approval, and distribution workflows using Aconex workflows and transmittals, ensuring that documents are routed to the appropriate stakeholders for timely action and response.
• Monitor and track the status of document submissions, revisions, and approvals, and follow up with project team members to expedite workflow processes as needed.
• Facilitate communication among project stakeholders by managing Aconex mail, notifications, and distribution lists, and ensuring that project-related communications are documented, archived, and accessible as required.
• Serve as a central point of contact for inquiries, requests, and technical support related to the Aconex platform, providing guidance and training to project team members as needed.
• Perform regular audits and reviews of project documentation stored in Aconex to verify compliance with project standards, contractual requirements, and regulatory obligations.
• Identify and resolve discrepancies, inconsistencies, and non-conformities in document metadata, formatting, and content, and implement corrective actions as necessary.
  
  

JOB QUALIFICATIONS:

• Candidates MUST be immediately available and currently based in the UAE
• Bachelor's degree in Construction Management, Engineering, Information Management, or related field.
• years of experience in document control, preferably in the construction industry with a focus on building projects.
• Proficiency in using Aconex or similar document management systems/software for construction projects.
• Strong understanding of document control principles, practices, and procedures, including version control, metadata management, and document lifecycle management.
• Excellent organizational skills, attention to detail, and ability to prioritize tasks and manage multiple projects simultaneously.
• Effective communication, collaboration, and interpersonal skills, with the ability to work well in a team environment and interact with diverse stakeholders.
• Familiarity with building codes, standards, and regulations related to construction documentation and information management.