Executive Assistant

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Medical, Dental and Vision Insurance

Hybrid Work Schedule 3 Days remote!

401K with Match

Generous PTO package

short term and long term disability

Life insurance

and more!

Job Details

Job Details

Our company, a leader in the hospitality industry, is seeking a dynamic, detail-oriented, and highly organized Permanent Executive Assistant. This vital role will provide comprehensive administrative support to multiple C-suite executives, ensuring the smooth running of our fast-paced and exciting office environment. This position is ideal for a proactive individual with a strong work ethic who thrives in a high-energy, results-driven setting. The successful candidate will have a minimum of 3 years of experience as an Executive Assistant, preferably with hospitality experience.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Prepare and edit correspondence, communications, presentations, and other documents.
• File and retrieve documents and reference materials.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events.
• Monitor, screen, respond to and distribute incoming communications.
• Liaise with internal staff at all levels and interact with external clients.
• Coordinate project-based work and review operating practices and implement improvements where necessary.
  

Qualifications

• Bachelor's degree required.
• Minimum of 3 years of experience as an Executive Assistant supporting multiple C-suite executives.
• Hospitality experience is preferred.
• Exceptional organizational skills and the ability to prioritize multiple responsibilities and meet deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, PowerPoint, and Excel).
• Ability to work independently and within a team on special and ongoing projects.
• Strong problem-solving skills and the ability to make decisions under pressure.
• Ability to handle confidential information with discretion.
• Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.