Document Controller II

Responsibilities

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure that formats comply with company and client standards.
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
• Ensure all project documentation is imported into document management system and filed accordingly
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Archiving and retrieval of historical documentation
• Assist and provide assistance to Wood personnel with respect to any document management system queries
• Quality check of all Documentation prior to issuing/transmitting to client
• Responsible for the handling of requests for new Document numbers/hard copy documentation
• Scanning, printing and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system.
• Ensure document management procedures satisfy project, client and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of in-house and Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Establish a systematic and comprehensive Project Filing System
• Produce exception reports, comment overdue reports and any other reports for Project Management Review
  

Qualifications

Qualifications:

• Minimum Diploma
  

Knowledge, Skills, And Experience

• Knowledge of MS Office
• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system.
• Knowledge of Adobe
• Communication skills - both written and verbal
• Skills in word processing, spreadsheets, database applications and electronic data management systems
  

Personal Attributes

• Excellent organisational skills and a logical and ordered approach
• Effective communication and interpersonal skills
• Strong team player
• Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs