Lifeguard

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
  
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
  
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
  
• Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld
  

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
  
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  
• Manage senior executives travel logistics and activities, including accommodations, transportation, and meals
  
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
  
• Maintain professionalism and strict confidentiality with all materials
  
• Organize team communications and plan events, both internal and off-site
  

Requirements

• Four or more years of experience in an administrative role reporting directly to upper management
  
• Excellent written and verbal communication skills
  
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  
• Proficiency with office productivity tools and an aptitude for learning new software and systems
  
• Flexible team player, willing to adapt to changes and unafraid of challenges
  
• Ability to maintain confidentiality of information related to the company and its employees
  

• Experience in writing proposals.
• Experience in overseeing budgets and expenses
  
• Experience in developing internal processes and filing systems
  

Benefits