Client Operations Senior Coordinator

Responsibilities:

Proposal support:
• Coordinate proposal from publication in SAP Ariba until submission: – launch of the proposal development, – Monitor Proposals updates and share with the teams, – Coordinate the Q&A – Ensure timely upload of proposals in SAP Ariba – Follow-up with Proposals status (Submitted, won, lost)
• Ensure compliance with internal and external paperwork – Collect Legal approval (Risks forms) – Review Budgets and rate variance – Check Questionnaires and Forms – Review Work orders – Coordinate Internal signatures, stamps and approvals
• Continuous alignment with Staffing and Operation on proposals status
• Pipeline management: maintain SAP “Leads and Proposals” up-to-date to ensure the Account status fully reflected in SAP L&P

Financial controlling:
• Invoicing and cash collection: – Coordinate invoice preparation with Project teams and Finance department – Verify invoices are aligned with Contracts and purchase orders – Create Service entry Sheets in SAP Ariba – Create invoices in SAP Ariba – Track invoice status – Alignment monthly with Finance on invoicing status – Follow-up with project teams on invoicing status
• Financial analysis – Prepare and review Cost to completion forecast – align with Staffing & Operations – Control Account profitability and Project profitability – Monitor Real rate variance by project and at account level – Assignment of client account cost to projects (e.g. Cars)