Housekeeping Administrator

The following are specific responsibilities and contributions critical to the successful performance of the position:
• Maintain, update, and create employee payroll records and files (e.g., new employees, transfers, previous error, retroactive increases, overtime and sick pay).
• Secure and archive required payroll records for the appropriate length of time per state, federal, and company guidelines.
• Review, verify, and reconcile punches, hours worked, pay adjustments, and other pay-related information, and post information onto designated records.
• Complete payroll adjustments as per company standards prior to the cutoff date.
• Review payroll register from payroll system for accuracy.
• Handle inquiries and provide information to employees and managers/supervisors on payroll matters
• Updating Vacation Tracker
• Updating daily Vacation requests
• Prepare monthly Invoice at month end for all buy out labor companies and other suppliers
• Monitor/Action Local Expense Forms
• Prepare monthly accruals at month end
• Monitor monthly check book
• Managing LPO’s
• Place supply orders in the system and follow up with suppliers
• Complete requisition forms for inventory and supplies.
• Notify manager/supervisor of low stock levels in a timely manner.
• Troubleshoot vendor delivery issues.
• Assist management in establishing and communicating goals, performance expectations, timetables and deadlines for shift or departmental operations to hourly employees and ensure that they are understood.
• Listen to hourly employees' suggestions for improving how work is done and how guests are served, gaining management support as needed to act upon suggestions.
• Serve as hourly employees' first point of contact as part of the Guarantee of Fair Treatment/Open Door Policy process.
• Coordinate tasks and work with other departments to ensure that the department runs efficiently.
• Encourage and motivate employees to perform their best, take responsibility for tasks and assignments, make decisions and provide input on possible improvements.
• Receive and distribute incoming faxes, letters etc. to appropriate personnel and guests.
• Responsible for correspondence, filing and written work.
• General typing requirements.
• Update GuestVoice records, Inspection scores
• Keep all information confidential and in order.
• Prepare job chats and LPPs
• Keep office equipment in working order and contact service representatives to correct problems with office equipment, including following-up to ensure problem is corrected.
• Hand out duty mobile phones and keep track of the inventory.