Document Controller

Responsibilities:
• Proper definition of folders management, verifying the access controls to folders as per dept requirements and to ensure the storage spaces utilized wisely and effectively
• To coordinate with preparators and supervision to ensure timely submission of all documents as per the defined procedure.
• Assist supervision to prepare the project program and to reschedule the project plan against the defined documents distribution plan.
• Coordination with Engineering / Project management / Commercial incase of any disputes related to document numbering and revisions.
• Assist Foreman-Planning in preparing and developing individual critical projects run down curve and updates weekly progress to supervisors and managers.
• Assist documentation and planning team to have the accurate details by having effective communication in line with latest document revisions.
• Reviewing the 5 weeks plan and ensuring the loading of manpower in line with the project manpower requirements.
• Actively assist the supervisors in implementation of the programs.
• Coordination with onboard and shop supervision to ensure the latest documents are being used and to supersede the previous revisions with proper stamps.
• Proper segregation of documents as per the categorization procedure in yard / department.
• To receive and distribute all project data to concerned team members with proper transmittals and acknowledgement system.
• Man hours calculation and preplanning of piping execution procedures.
• Verification of man hours booking against correct sequence nos in line with drawings and trackers and to highlight concerned supervision in case of disputes.
• Coordination with preparators and supervision to ensure that all documents are being controlled through proper revision management.
• Monitoring the manhours consumption project wise and highlighting the discrepancies to the supervisor in-charge and managers.
• To coordinate with supervision for preparing project schedule & defined document distribution list
• Proper labelling and database updation for all documents.