Senior Contracts Administrator

Inchcape Shipping Services

Vacancies : 2

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Senior Contracts Administrator

Inchcape Shipping Services

Senior Contracts Administrator

Inchcape Shipping Services

Dubai, UAE

Experience : 7 Years

Salary : AED 6,000 - 10,000

No of Vacancies : 2

Job Type : Full Time

Apply Now

Posted on Few days ago

Job Description

Preparation of Bids:  Review the RFP / RFI / ITB received for completeness and prepare a schedule for the submission of the bid.  Distribute RFP (and pertinent background documents) to appropriate staff / collate the questions for submission to the contracting officer.  Participate in the development of cost and management proposals, estimating, pricing, subcontract cost/price analysis.  Assist in the drafting and review of contractual terms and conditions, service agreements, SOW, non-disclosure agreements, teaming agreements and other commercial agreements with subcontractors and clients.  Provide support on commercial contracts negotiations as required.  Assist the management in various stages of the bid involving identification of partnerships/ obtaining all the relevant documentation (Past performance documents / teaming agreements/ LOI’s/Reference letters/ company certifications/ Representations and Certifications / back to back subcontractor agreements / Insurances / financial information) to be included in the bid.  Make all the necessary preparations to ensure that the bid documents are dispatched on time Administration of Sub contracts  Prequalify contractors using questionnaires and appropriate evaluation criteria.  Obtain regular feedback from operations regarding subcontractors and record the same in the subcontractor file for bi annual evaluation.  Prepare RFP’s including SOW and Instruction to tenderers, general and special conditions for Subcontractors  Issue of Tenders to subcontractors, administration of tender clarifications, response to tender queries  Preparing and soliciting sole source and competitive solicitations  Develops and maintains complete and accurate subcontract files including flow down of main contract terms and conditions, specifications, drawings, estimates, schedules, proposals and other baseline documents.  Develops main contract flow-downs to be used for subcontracts under the main contract  Reviews and processes contract task orders and work assignments and any resultant change orders.  Prepare award documents and award file documentation for review and signature Management of Contracts:  Prepare contract documents incorporating all the agreed changes and get approval from Management and stake holders. Ensure all modifications are back to back with the Subcontractor contracts. JOB DESCRIPTION 2 It is the line managers’ responsibility to ensure that employees who do not have access to Athena are provided with copies of the most recent HSSE, Compliance, Ethics and any other relevant policies and procedures.  During the life of contracts, respond to contract interpretation requests, negotiate and recommend variation orders as per the requirement of the work.  Develop updates and ensure compliance of contract requirements in terms of deliverables and reporting.  Conduct contract audit to ensure that the contractual requirements are being met operationally.  Review incoming and outgoing correspondence pertinent to contract management processes and requirements.  Conduct oversight of the contract accounting/ billing activities and operations to ensure accuracy, completeness, timeliness and proper compliance of all contractual requirements. Records and Databases / Templates  Develop and maintain complete and accurate contract files, and ensures that contract files are current, both electronic and manual.  Maintain and ensure regular renewal of various memberships/ registrations.  Create and maintain set of templates / checklists for the contract process in order to streamline the procedures and suggest process improvements. Reporting  Ensure monthly (or adhoc) reports, as required, are prepared and submitted within the set deadlines. QHSSE – Quality, Health, Safety, Security and Environment (mandatory requirements):  Accountable for ensuring that an appropriate assessment of Health, Safety, Security and Environment (HSSE) risk is included as part of work planning.  Accountable for implementation and monitoring of actions to mitigate risk and enhance controls within area of responsibility to ensure the HSSE of both the job holder and other persons who may be affected by acts carried out or failed to be carried out by the job holder.  Ensure full compliance with and implementation of, the ISS HSSE Management System.  Ensure that appropriate resources are allocated to control HSSE risk.  Accountable for ensuring that clear, appropriate and timely communication channels are put in place to report and manage HSSE risk.

Job Details

Job Location

Dubai, UAE

Company Industry

Not Mentioned

Company Type

Private

Job Category

Shipping and Marine

Employment Type

Full Time

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Inchcape Shipping Services

UAE, Dubai

About Us

A connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We connect the world and see the bigger picture. We rely on the strength of local agent knowledge & relationships, We adopt new thinking and push for positive change in our industry. To use technology and our global network to help our partners connect to a smoother, smarter, ocean.

Senior Contracts Administrator

Senior Contracts Administrator

Senior Contracts Administrator

Job Description

Job Details

About Us

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