Project Coordinator Fit Out

Role Description: To support the Project Manager in coordinating all project activities including design procurement site execution documentation and stakeholder communication to ensure smooth project delivery within time cost and quality requirements.

• Assist the Project Manager in planning and executing fit-out projects.
• Coordinate daily project activities between site design procurement and subcontractors.
• Follow up on project tasks and ensure timely closure of actions.
• Site Coordination
• Monitor site progress and report updates to Project Manager.
• Coordinate subcontractors labor teams and site engineers.
• Ensure materials and resources are available as per site requirements.
• Design & Technical Coordination
• Track shop drawings GFC drawings and material submittals.
• Coordinate with design and BIM teams for revisions and approvals.
• Support resolution of RFIs and technical issues on site.
• Procurement Coordination
• Follow up on material deliveries and long-lead items.
• Coordinate with procurement team for purchase orders and supplier updates.
• Highlight delays or risks affecting project schedule.
• Documentation & Reporting
• Maintain project logs including:
• Drawing registers
• Material submittals
• RFIs and approvals
• Prepare daily/weekly progress reports for management.
• Support preparation of project status presentations.
• Stakeholder Communication
• Coordinate communication between client consultant site team and internal departments.
• Assist in organizing site meetings and preparing meeting minutes.
• Ensure proper documentation of instructions and decisions.
• Quality & Compliance Support
• Support QA/QC team in tracking inspections and snag lists.
• Ensure compliance with project specifications and approved drawings.
• Follow up on corrective actions for site issues.

Required Experience:

IC