Logistics Coordinator - Arabian Horse International Festivals and Events

Job Description:

We are currently seeking a dynamic and detailoriented Logistics Coordinator to join our team. The ideal candidate will play a pivotal role in connecting all departments and facilitating seamless coordination of logisticsrelated activities for our equestrian events.

Responsibilities:

1. Centralized Coordination:

Serve as the central point of contact for all logisticsrelated inquiries and coordination liaising between various departments including operations marketing finance and external stakeholders.

Facilitate effective communication and collaboration among departments to ensure alignment of logistical activities with overall event objectives and timelines.

2. Visa and Travel Assistance:

Assist event participants officials and staff with visa applications and travel arrangements providing guidance on visa requirements documentation and processing procedures.

Coordinate with relevant authorities embassies and travel agencies to expedite visa processing and ensure smooth travel logistics for international attendees.

3. Document Management:

Receive and organize incoming documents including contracts agreements and permits and distribute them to the appropriate departments in a timely manner.

Maintain accurate records and documentation both electronic and hard copy to facilitate easy retrieval and reference for all concerned parties.

4. Logistical Support:

Provide logistical support for event planning and coordination activities including venue logistics transportation accommodation and equipment requirements.

Coordinate with vendors suppliers and service providers to secure necessary logistics support and negotiate favorable terms and pricing.

5. Inventory Management and Procurement:

Manage inventory of event supplies materials and equipment and oversee procurement activities to ensure adequate stock levels and timely replenishment.

Source and procure necessary logistics resources including rental equipment temporary structures and consumables while adhering to budgetary guidelines.

Qualifications:

Proven experience in logistics coordination or event management with a strong understanding of logistical principles and practices.

Excellent organizational and problemsolving skills with the ability to prioritize tasks and manage multiple projects simultaneously in a fastpaced environment.

Strong attention to detail and accuracy in logistical planning execution and documentation.

Proficiency in using logistics management software and tools as well as Microsoft Office Suite.

Excellent communication and interpersonal skills with the ability to build and maintain positive relationships with stakeholders at all levels.

Flexibility to work irregular hours including evenings and weekends as required during event periods.

Knowledge of equestrian sports and events is desirable but not mandatory.

Job Type: Fulltime

Application Question(s):

• Salary Expectations