E-commerce Assistant Buying Assistant

Key responsibilities

• Research products relevant to tween teen and family customers across assigned categories.
• Review competitor websites customer feedback and product trends to identify potential additions to the assortment.
• Find local and international suppliers based on product briefs provided by the manager.
• Request catalogues quotations minimum order quantities lead times and payment terms.
• Explore personalisation packaging and exclusive product options when required.
• Prepare concise product shortlists for review.

• Maintain comparison sheets covering product costs order quantities delivery timelines and supplier terms.
• Calculate estimated landed costs and margins using the companys approved template.
• Arrange samples and track their arrival review and approval.
• Record feedback on product quality functionality packaging and suitability.
• Collect required product specifications and compliance documents flagging missing information for review.

• Prepare purchase orders for approval and confirm approved details with suppliers.
• Follow up on production dispatch and delivery dates.
• Coordinate shipping documents and payment requests with operations and finance.
• Track outstanding orders and promptly report delays or discrepancies.
• Follow up with suppliers on damaged goods shortages or incorrect items.

• Collect accurate product descriptions images dimensions materials barcodes and other required information.
• Prepare complete product information files for the e-commerce team.
• Coordinate samples for photography and content preparation.
• Check listing information against approved specifications and received products.
• Maintain a launch tracker showing product arrival content readiness and listing status
  
  Key Requirements :
  • 13 years of experience in buying support sourcing merchandising procurement or ecommerce.
    
  • An interest in products and trends relevant to tweens teens and families.
    
  • Good Excel skills and confidence working with prices costs margins and stock data.
    
  • Clear written and spoken English for supplier communication.
    
  • Organised accurate and consistent with follow-up.
    
  • Able to compare options and explain why a product may suit the customer and business.
    
  • Experience with consumer products online retail or international suppliers is an advantage.