Executive Assistant to the CEO

We are seeking a highly capable, legally astute Executive Assistant to act as the CEO's trusted right hand across both business and selected personal matters. This is not a traditional assistant role — the position requires a professional with a strong legal, compliance, or corporate governance background who can confidently manage sensitive, high-level work.

You will be directly involved in the coordination of the CEO's holding companies, communication with regulators and tax authorities, oversight of banking processes, and strategic project addition to business operations, you will handle select personal and family office responsibilities requiring the same level of discretion and organizational excellence. Within 6–12 months, the right candidate will be able to independently manage smaller decisions, anticipate needs, and ensure that both corporate and personal priorities are executed seamlessly.

Key Responsibilities

• Corporate & Legal Coordination
• Liaise with regulators, tax authorities, and legal counsel on matters relating to the CEO's holding companies and associated entities.
• Draft, review, and coordinate formal correspondence and responses for regulatory, tax, and compliance matters.
• Oversee and manage multi-jurisdictional bank account opening processes, ensuring all documentation meets KYC, AML, and compliance requirements.
• Maintain organized corporate records, filings, and statutory documents for multiple entities.
• Coordinate with accountants, auditors, and advisors to ensure deadlines and obligations are met.

Executive Business Support

• Proactively manage the CEO's calendar, prioritizing and scheduling high-level meetings, strategic sessions, and events.
• Screen and summarize incoming emails, chat messages, and correspondence, drafting responses for review.
• Prepare meeting briefs, conduct research, and track follow-up actions to completion.
• Review monthly business and financial reports, highlighting key changes, trends, and areas for the CEO's attention.
• Coordinate domestic and international travel arrangements, including complex itineraries.
• Represent the CEO professionally in interactions with senior stakeholders, partners, and institutions.

Private & Family Office Support

• Assist with selected personnel and family-related administrative matters.
• Coordinate personal travel, events, and engagements while ensuring confidentiality.
• Maintain records and documentation for personal assets, properties, and investments.
• Support personal banking, insurance, and contractual matters in alignment with compliance requirements.

Qualifications

• Proven experience in an Executive Assistant, Legal Assistant, or Family Office role supporting senior leadership or UHNW individuals.
• Strong legal, compliance, or corporate governance background, with ability to handle regulatory, tax, and banking processes across jurisdictions.
• Exceptional organizational, multitasking, and time-management skills.
• Outstanding written and verbal communication skills with the ability to draft formal correspondence to high standards.
• High proficiency in Google Workspace, Microsoft Office, and professional communication tools.
• Absolute discretion and ability to manage sensitive information in both business and private contexts.
• Comfort with periodic international travel for business and personal matters.