Compliance Administrator

Role brief

SFM is seeking an entry-level Compliance Admin to support the day-to-day operations of our Compliance function. This role is ideal for a detail-oriented coordinator who enjoys structured work handling documentation and keeping tasks moving. You will support core compliance activities such as screening documentation drafting data entry email coordination and meeting organization and you will report to the Compliance Manager.

Job Title

Compliance Admin

Department

Compliance

Reporting Line

Reports to: Compliance Manager

Role purpose

To provide administrative and operational support to ensure the Compliance team executes daily tasks efficiently maintains complete records and meets internal controls and regulatory expectations (including screening file maintenance and ongoing monitoring support).

Key responsibilities (Job Description)

1) Compliance operations support

• Support the Compliance Manager and wider Compliance team with daily tasks and follow-ups.
  
• Maintain accurate records and ensure documents are properly saved labelled and retrievable in the relevant systems.
  
• Support onboarding/ongoing monitoring workflows by tracking missing items and following up internally as needed.
  

2) Screening & basic checks (with training)

• Perform name screening (customers UBOs related parties counterparties) using approved tools and processes.
  
• Log screening outcomes escalate potential matches/alerts to the Compliance Manager for review.
  
• Support periodic rescreening/ongoing monitoring routines as assigned.
  

3) Documentation & drafting

• Assist in drafting routine compliance communications (emails requests for documents internal notes).
  
• Prepare and format compliance documents/templates (e.g. checklists trackers internal logs meeting minutes).
  
• Support compilation of files for internal review/audit readiness (under supervision).
  

4) Data entry & coordination

• Enter and update customer and compliance data accurately in CRM/systems.
  
• Maintain trackers (KYC/EDD status screening logs review dates pending actions).
  
• Coordinate meeting scheduling agendas minutes and action item follow-ups for the Compliance team.
  

5) General admin support

• Organize folders and shared drives maintain version control and naming conventions.
  
• Assist with filing scanning document quality checks (readability completeness).
  
• Support other compliance administration tasks as required.
  

Requirements

• Bachelors degree in Business Law Finance Accounting Risk or related field (or equivalent experience).
  
• Strong attention to detail and ability to follow procedures consistently.
  
• Good written and spoken English (additional languages are a plus).
  
• Comfortable with data entry document handling and working with multiple trackers.
  
• Proficient in MS Office (Word Excel Outlook calendars).
  
• Professional judgment and confidentiality mindset (ability to handle sensitive information appropriately).
  

Preferred (nice-to-have)

• Internship or exposure to compliance/AML/KYC corporate services banking or professional services.
  
• Familiarity with concepts like KYC/CDD/EDD sanctions/PEP screening or compliance recordkeeping.
  
• Experience working with CRM tools and structured workflows.
  

Key competencies (what good looks like)

• Organized & reliable: keeps tasks on track and follows up without dropping items.
  
• Process-driven: comfortable working with checklists procedures and structured documentation.
  
• Clear communicator: writes clean emails and flags issues early.
  
• Team support mindset: works well with Compliance Operations and other stakeholders.
  

Benefits

What we offer

• Entry-level pathway into Compliance/AML operations with hands-on learning.
  
• Training on internal processes screening and compliance administration practices.
  
• Supportive team environment and exposure to international client structures.