Real Estate Administrator Operations Coordinator

Hassi Properties is a growing Dubai real estate advisory serving international investors and buyers from the UK USA and Europe. We specialize in off-plan investments residential sales and advisory services delivering high-quality client experience supported by strong systems compliance and operational excellence.

We are seeking a highly organized Real Estate Administrator to manage daily operations documentation listings CRM workflows and transaction coordination.

This role is critical to ensuring smooth internal operations accurate records regulatory compliance and exceptional client service.

Role Overview

You will act as the operational backbone of the business handling listings documentation client coordination CRM management compliance tracking and administrative workflows across sales and marketing.

This role requires attention to detail strong communication multitasking ability and familiarity with Dubai real estate processes.

Key Responsibilities

Operations & Administration

• Manage day-to-day administrative tasks and office operations.
  
• Maintain organized digital filing systems for clients properties contracts and compliance documents.
  
• Prepare letters proposals invoices and client documentation.
  
• Coordinate calendars meetings site visits and property tours.
  
• Handle email communication and client follow-ups.
  

Listings & Property Management

• Upload and manage property listings on portals (Property Finder Bayut website CRM developer portals).
  
• Ensure listing accuracy: pricing photos floor plans descriptions and availability.
  
• Coordinate with photographers videographers and marketing team for asset updates.
  
• Track inventory updates from developers and brokers.
  

CRM & Lead Management

• Manage CRM data accuracy (Zoho HubSpot or similar).
  
• Assign leads track follow-ups and maintain pipeline hygiene.
  
• Generate weekly reports on leads inquiries bookings and conversions.
  
• Support automation workflows and data cleanup.
  

Compliance & Documentation

• Prepare and manage Form A/B/F MOUs reservation forms KYC documentation and client records.
  
• Coordinate with developers trustees banks and conveyancing teams.
  
• Ensure compliance with RERA DLD and brokerage regulations.
  
• Track contract deadlines payments and milestones.
  

Client Coordination

• Support clients with documentation collection appointment scheduling and transaction milestones.
  
• Coordinate handovers snagging appointments and completion paperwork.
  
• Maintain professional communication with international clients.
  

Requirements

• 2 years experience in real estate administration (Dubai preferred).
  
• Familiarity with Dubai real estate documentation and processes.
  
• Experience using CRM systems and property portals.
  
• Strong organizational and multitasking skills.
  
• Excellent English communication (written and spoken).
  
• Strong attention to detail and data accuracy.
  
• Proficiency in Microsoft Office / Google Workspace.
  
• Ability to work under deadlines and manage multiple transactions.
  

Preferred (Nice to Have)

• Experience with Zoho CRM Houzez Property Finder Bayut.
  
• Knowledge of off-plan developer systems.
  
• Basic accounting / invoicing experience.
  
• Multilingual skills (Arabic a plus).
  
• Experience supporting international clients.
  

Benefits

• Stable growth role in a fast-scaling company.
  
• Exposure to international clients and developers.
  
• Career progression opportunities.
  
• Competitive salary and benefits.
  
• Direct collaboration with leadership.