Personal Assistant to General Manager
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
An Administrative Assistant maintains an efficient and effective Executive Office via the distribution of internal and external mail independent correspondence and up-to-date registry system.
What will I be doing
A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail independent correspondence and up-to-date registry system. Specifically a Personal Assistant to the General Manager will perform the following tasks to the highest standards:
- Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract leave and travel administration to ensure they are kept updated and in strict confidence
- Compile and submit management reports in a timely manner
- Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A
- Monitor administration standards to ensure adherence with corporate guidelines
- Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied
- Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions
- Co-ordinate special reservation requests made through the Executive Office
- Complete other duties as assigned
What are we looking for
Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitude behaviours skills and values that follow:
- Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity
- Good understanding of hotel operations practices and procedures
- Proficient with MS Word Excel PowerPoint and Outlook and office equipment
- Strong communication and human-relation skills
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree
- Certification: Certification in Secretarial/Administration skills
What will it be like to work for Hilton
Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!
EOE/AA/Disabled/Veterans
Required Experience:
IC
Key Skills
- Typing
- MailChimp
- QuickBooks
- Web Development
- Personal Assistant Experience
- Group Fitness
- Front Desk
- Personal Training
- Social Media Management
- Program Design
- Bookkeeping
- Content Creation
About Company
Stay at Avatar Hotel Santa Clara, Tapestry Collection by Hilton and uncover the unexpected at our one-of-a-kind hotel. As part of Hilton's Tapestry Collection, we are perfect for guests seeking an uncommon experience and peace of mind.
