Administrative Officer- Office of Chancellor
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Job Summary
Job Description
SUMMARY OF FUNCTIONS:
Coordinates oversees and/or performs various support activities secretarial services and confidential assignments for the Office of the Chancellor.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Provides support to all stakeholders including faculty staff students and others by screening and handling telephone communications greeting and directing visitors and addressing administrative issues and inquiries.
- Organizes and facilitates meetings and special events scheduling and coordinating dates times venues attendance agendas and facilities. Takes minutes and provides administrative support and follow-up on matters arising from meetings.
- Composes and prepares documents and correspondence for the office; handles incoming and outgoing correspondence and prepares responses as appropriate.
- Drafts prepares and edits presentations as requested.
- Translates documents from Arabic to English and vice versa.
- Handles the travel arrangements for the office.
- Gathers enters and updates data to maintain the office’s records and databases as appropriate; establishes and maintains the filing system/archive of the office.
- Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
- Orders replenishes and maintains office supplies and equipment.
- Enhances professional growth and development through participation in educational programs in-service meetings and workshops.
- Performs miscellaneous job-related duties as assigned.
QUALIFICATIONS & EXPERIENCE:
- Bachelor’s degree in business administration or a related field.
- 3- 5 years of experience directly related to the duties and responsibilities specified.
KNOWLEDGE & SKILLS:
- Strong organizational skills and the ability to prioritize workflow.
- Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
- Ability to create compose and edit correspondence presentations and other written materials.
- Ability to coordinate and organize meetings and/or special events.
- Excellent customer service skills.
- Database management skills.
- Knowledge of planning and scheduling techniques.
- Ability to provide leadership and guidance to administrative support staff and/or students.
- Fluency in English and Arabic.
SUPERVISION:
Reports to: Senior Manager Office of the Chancellor
Subordinates: N/A
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
