Document Controller Site
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Job Summary
We are seeking a highly organised and detail-oriented Document Controller to join our team at our construction site in Dubai United Arab Emirates. As a key member of our site operations you will be responsible for managing and maintaining all project-related documentation ensuring compliance with company standards and local regulatory requirements.
- Establish and maintain an efficient document control system for all site-related materials including drawings correspondence submittals and reports
- Manage document flow between on-site teams consultants contractors and local regulatory authorities
- Ensure timely distribution and tracking of all incoming and outgoing project documents
- Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats
- Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements
- Generate document control reports for project reviews and audits
- Support site engineers and managers by retrieving organising and submitting necessary documentation
- Ensure confidentiality and security of sensitive project data
- Coordinate with IT and project teams to maintain document management systems
- Conduct regular audits to ensure documentation processes are followed effectively
- Collaborate with cross-functional teams to streamline document control processes and improve efficiency
- Adhere to site-specific safety protocols and procedures
Qualifications :
- Bachelors degree in Administration or a related field
- Minimum of 5 years of experience as a Document Controller on construction projects in the UAE with at least 3 years in a site-based role
- Strong knowledge of document control systems and best practices particularly in construction site environments
- Proficiency in MS Office Suite (Word Excel Outlook) Adobe Acrobat and document management platforms such as Aconex. Aconex experience is a must
- Familiarity with documentation protocols and submission procedures specific to construction sites
- Excellent organisational and time management skills with the ability to prioritise tasks in a fast-paced environment
- Strong attention to detail with the ability to handle large volumes of documentation accurately
- Effective communication skills both written and verbal to interact with various stakeholders on-site
- Ability to work under pressure and meet tight deadlines in a dynamic construction site setting
- In-depth knowledge of construction industry documentation standards and site-specific requirements
- Fluency in English (written and spoken)
- Knowledge of local regulatory requirements in Dubai and the UAE
- Experience with site-specific document control processes and workflows
- Familiarity with construction site safety protocols and willingness to adhere to all safety guidelines
- Ability to work in a fast-paced on-site environment potentially in challenging weather conditions
- Collaborative mindset with the ability to work effectively in a team environment
Additional Information :
The role will involve supporting multiple projects with Site visits across UAE.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Information Management
- Adobe Acrobat
- Continuous Improvement
- Records Management
- Assembly Experience
- User Acceptance Testing
- Project Engineering
- Sharepoint
- Filing
- Document Management Systems
- Mentoring
- Document Management
About Company
Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.
