Front Desk Specialist - Intern Emirati Talent
Share
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
- Greeting clients visitors and staff with in a professional and courteous demeanor and managing checkins with efficiency.
- Managing a multiline phone system to answer and redirect calls promptly while maintaining professionalism.
- Coordinating conference room bookings and ensuring meeting spaces are prepared and wellequipped for use.
- Handling mail and deliveries including sorting distributing and scheduling courier pickups as needed.
- Maintaining a clean and organized reception area with high standards.
- Assisting with administrative tasks such as filing data entry and preparing documents or reports for meetings.
- Monitoring and ordering office & pantry supplies in collaboration with the facilities or procurement team.
- Adhering to security protocols by managing visitor logs issuing access badges and monitoring building entry procedures.
- Coordinating the process of obtaining building permits and supporting employees with building and parking access.
- Arranging business cards for new recruits.
- Helping guests by coordinating with internal teams to arrange refreshments during meetings.
- Processing contracts renewal for Admin services on for Dubai and Kuwait.
- Prepare and process invoices for approval ensuring timely payments to vendors and service providers.
- Liaising with accounts for Invoice processing.
- Supporting Brand teams with shipping of brand materials
- Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics
- Any Adhoc support that may be needed/requested.
Function Responsibilities:
- Raising shopping carts/ Purchase Orders
- Processing invoices
- Uploading contracts on MAP contract database
Qualifications :
In compliance with local employment requirements & regulations. This position is open to Emarati nationals only.
02 years of experience in a similar administrative or receptionist role.
Strong interpersonal and communication skills.
Professional appearance and demeanor.
Proficiency in Microsoft Office (Outlook Word Excel).
High level of attention to detail and organizational skills.
Eagerness to learn and grow in a dynamic fastpaced environment.
Ability to multitask and manage responsibilities with professionalism and efficiency.
Additional Information :
AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:
No
Employment Type :
Fulltime
Key Skills
- Arabic Speaking
- Administration
- General Services
- Billing
- Import
- Administration Support
About Company
AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuro ... View more
