Job Summary

Job Title: Executive Assistant VA

Location: Dubai UAE

Industry: (Engineering

Job Type: Part-Time

Reports To: CEO / Managing Director

Job Summary:

A dynamic engineering company based in Dubai UAE is seeking a Part-Time Virtual Executive Assistant to support senior leadership remotely. This role is ideal for a highly organized and reliable individual with experience supporting executives in technical or industrial sectors. Youll handle a wide range of administrative scheduling and communication tasks to help drive daily operations forward.

Key Responsibilities:

- Calendar & Meeting Coordination

- Schedule meetings and manage the executives calendar across multiple time zones.

- Set reminders prepare agendas and follow up on action items.

- Communication Management

- Monitor and manage email inboxes flagging urgent messages and drafting professional responses.

- Act as a liaison with internal staff clients and external partners in the engineering sector.

- Document & Task Management

- Organize digital files and manage engineering-related documentation (proposals reports schedules).

- Track tasks and deadlines using tools like Trello ClickUp or Asana.

- Travel & Logistics

- Coordinate travel arrangements and prepare itineraries as needed for meetings site visits or conferences in the UAE and abroad.

- Basic Research & Reporting

- Conduct light research related to vendors suppliers or market trends in the engineering field.

- Prepare brief reports or presentation slides.

Qualifications:

- 2 years of experience as an Executive Assistant or Administrative VA (experience in engineering or technical sectors preferred).

- Familiarity with construction mechanical or infrastructure project environments is a plus.

- Excellent written and spoken English; Arabic is a bonus.

- Strong organizational skills and attention to detail.

- Proficiency in Google Workspace Microsoft Office and communication tools (Zoom Slack WhatsApp Business).

- Comfortable working independently with minimal supervision.

- Availability for part-time hours with overlap during Dubai business hours (GST).

Preferred Tools & Platforms:

Project management: Asana ClickUp Trello

Communication: Gmail Zoom Slack

File management: Google Drive Dropbox

CRM or ERP systems (optional): Salesforce Zoho SAP

Interested

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Job Title: Executive Assistant VALocation: Dubai UAE Industry: (Engineering Job Type: Part-Time Reports To: CEO / Managing Director Job Summary: A dynamic engineering company based in Dubai UAE is seeking a Part-Time Virtual Executive Assistant to support senior leadership remotely. This role is id...