Executive Assistant
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Job Description
Who we are:
Al Marwan Group is a holding company established in 1978 Al Marwan Group has grown a strong diversified portfolio in Real Estate Development & Management Hospitality General Contracting and Heavy Machinery trading of brand new and used equipment for the Construction Mining Oil and Gas industries.
We are currently looking for a highly skilled and motivated Executive Assistant to join our team.
Job Scope:
Providing highlevel administrative support to top management within the company.
Ensure the smooth operation of the executives daily activities and the overall efficiency of the office.
Job Duties:
- Organize and prepare for meetings or specific events including setting agendas and taking minutes of meeting.
- Managing the executives calendar to avoid conflicts and ensure timely attendance.
- Answer and screen phone calls directing inquiries and messages appropriately.
- Compose professional correspondence (letters emails memos) based on clear instructions.
- Manage and prioritize emails to ensure timely responses and follow up.
- Acting as a point of contact between the executive and internal/external stakeholders.
- Organizing travel plans including booking flights accommodations and transportation.
- Preparing and editing reports presentations and other documents.
- Create and maintain accurate and organized electronic and paper filing systems
- Overseeing office supplies and equipment.
- Assisting with special projects or other duties as required from management.
- Handling sensitive information with utmost confidentiality and professionalism.
Qualifications:
Education:
- Bachelors degree in business administration or a related field.
Experience:
- Minimum 3 to 5 years proven experience in administrative assistance roles is typically required from the Real Estate Development / Constructions sectores with experience supporting senior management being highly valued.
Other Requirements:
- Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
- Excellent written and verbal communication abilities in English and Arabic.
- Professionalism in interacting with clients colleagues and senior management.
- Proficiency in office software such as Microsoft Office Suite (Word Excel PowerPoint).
- Familiarity with scheduling tools and project management software.
- Ability to anticipate and address issues proactively.
Employment Type
Full Time
