Document Controller
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Job Description
We are constantly growing and are currently looking for an experienced Document Controller.
Are you ready to travel be part of and learn from an international dynamic team Are you a selfmotivated Document Controller professional looking for a new role to get passionate about Would you like to be part of a dynamic EPC leader with global presence Wed like to meet you!
Role summary:
In this role you will be responsible for administering filing and keeping up to date all tender documentation and deliverables (outgoing/incoming) from Companys Clients contributing to the operational efficiency of the Tendering department.
What you will need to do:
- Document Management: Organize categorize and maintain technical documents including drawings specifications manuals and reports both electronically and in hard copy. Ensure all documents are accurately labeled indexed and stored in accordance with company procedures and industry standards. Implement document control procedures to track revisions approvals and distribution of documents
- Document Control System: Utilize document control software to manage the lifecycle of technical documents including creation review approval and distribution. Regularly update the document control system to reflect the latest revisions and ensure accessibility to authorized personnel. Provide training and support to departmental staff on the effective use of the document control system.
- Quality Assurance: Collaborate with the Quality Assurance team to ensure compliance with regulatory requirements and industry standards for document management. Perform regular audits of the document control system to verify accuracy completeness and adherence to established procedures
- Communication and Collaboration: Liaise with internal stakeholders including engineers designers project managers and other departments to facilitate the exchange of technical documents and information. Communicate effectively with external parties such as clients vendors and regulatory agencies regarding documentrelated inquiries and submissions.
- Continuous Improvement: Identify opportunities for process improvement within the document control function and propose solutions to enhance efficiency and effectiveness. Stay informed about advancements in document management technologies and best practices to drive continuous improvement initiatives. Qualifications: Bachelors degree in relevant field or equivalent work experience. Proven experience in document control preferably within a technical or engineering environment. Proficiency in document management software (e.g. Documentum SharePoint Autodesk Vault) and Microsoft Office Suite. Strong understanding of document control principles including version control metadata management and change management processes. Excellent organizational skills with a keen eye for detail and accuracy. Effective communication skills both verbal and written with the ability to interact professionally with stakeholders at all levels. Ability to work independently with minimal supervision and prioritize tasks in a fastpaced environment.
What you will need to have:
- At least 36 years of experience as Document Controller preferably in construction industry
- Bachelors or masters degree in any sector; it will be appreciated if there is an Engineering Degree
- Good knowledge of computer software programs such as word processors spreadsheet programs.
- Experience with MS Office SharePoint TEAMS etc.
- Data organization and filing knowledge.
- Experience in client portals such as ACONEX SAP ARIBA ESIDIS VENUE etc. would be an advantage.
- Basic knowledge of rules for QA/QC checking of documents would be highly welcomed.
- Excellent English knowledge
- Knowledge of Wrench is a must.
You are someone who:
- Display good interpersonal communication and customer service skills (written and oral)
- Possesses organization and time management skills
- Can prioritize and execute tasks successfully and on time
- Display a team spirit particularly in a multicultural environment
What is in it for you:
Expat package is on the shelf yet the real joy comes from being a member of smart and passionate teams within an international leading EPC Group on a mission that matters. We create mega construction projects literally around the globe with meaningful impact on the local communities for the years to come. At Archirodon you will find a proud productive and humancentric culture caring for and building on our people and their development.
Please note that you will be contacted only in case you are shortlisted for an interview. In the meantime do not hesitate to stay in touch and keep monitoring our open vacancies and our LinkedIn page! Rest assured that your application will be treated with strict confidentiality and under all applicable data privacy regulations.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
