Project Controls Specialist

Roles and responsibilities

1. Project Planning and Scheduling

• Developing Schedules: Creating detailed project schedules using tools like Primavera P6, Microsoft Project, or Asta Powerproject. This involves defining project milestones, tasks, durations, and dependencies.
• Resource Allocation: Ensuring that the necessary resources (labor, equipment, materials) are available when needed and integrated into the project schedule.
• Critical Path Analysis: Identifying the critical path in the project schedule to ensure that essential tasks are completed on time and that delays are mitigated.
• Monitoring and Updating Schedules: Regularly reviewing and updating the project schedule based on actual progress, changes in scope, or unforeseen delays.

2. Cost Estimation and Control

• Budget Development: Working with project managers, engineers, and financial teams to develop an accurate project budget based on scope, resources, and time requirements.
• Cost Tracking: Monitoring project spending in real time, ensuring that costs are within budget, and identifying cost overruns early.
• Forecasting: Using historical data, project trends, and advanced forecasting techniques to predict future costs and provide early warnings of potential budget issues.
• Earned Value Management (EVM): Applying EVM techniques to assess project performance and productivity by comparing the planned, actual, and earned value of the work completed.

3. Risk Management and Mitigation

• Risk Assessment: Identifying potential risks (e.g., financial, technical, operational) that could affect project outcomes. This includes assessing internal and external factors that could impact project timelines and budgets.
• Risk Mitigation Plans: Developing strategies to mitigate risks, including contingency plans, resource adjustments, and timeline buffers.
• Risk Reporting: Tracking and reporting on risk issues, presenting them to senior management or stakeholders with suggested actions to manage them effectively.

4. Project Performance Monitoring and Reporting

• Tracking Key Performance Indicators (KPIs): Establishing and tracking KPIs such as schedule variance, cost variance, and earned value to assess project performance against the baseline.
• Progress Reporting: Regularly reporting on project status, progress, and any deviations from the plan. This may include weekly or monthly reports that provide updates on cost, schedule, risks, and issues.
• Communication with Stakeholders: Communicating with project stakeholders, including senior management, clients, contractors, and subcontractors, to ensure that everyone is aligned on project goals, progress, and challenges.

5. Change Management

• Change Requests: Evaluating and processing change requests (e.g., scope changes, schedule adjustments) to assess their impact on the project's timeline and budget.
• Change Control Procedures: Implementing formal change control processes to ensure that all changes are documented, reviewed, and approved before implementation.
• Impact Analysis: Analyzing the impact of changes on project schedules, resources, costs, and risks and ensuring that changes are effectively incorporated into the project plan.

Desired candidate profile

• Develops and maintains Work Breakdown
• Structure for projects.
• Collects actual costs and analyzes performance against baseline budgets.
• Collects progress data and performs Earned Value Analysis.
• Prepares weekly progress and performance tracking reports.
• Investigates variances from the baseline and analyzes performance trends.
• Pro-actively identifies and reports financial risks and opportunities. Communicates effectively with relevant stakeholders.
• Provides financial data and supports project reporting process as required. Participates in project review meetings.
• Drives compliance to the internal governance requirements with regards to change management.
• Works closely with the Project Management team and interfaces with various disciplines.
• Works with the company financial and cornerstone systems and processes.
• Applies financial terminology, measures, financial data analysis concepts and accounting principles in assignments.
• Familiar with scheduling fundamentals and cost/schedule integration concepts and principles

Qualifications

• A minimum of 5+ years’ experience in Project Controls field is required.
• Experience in a multinational engineering consultancy firm is a plus.

In addition, applicants should be able to demonstrate the following:

• Hands-on experience in Cost Controlling.
• Sound understanding of Earned Value Methodology.
• Sound understanding of accounting principles.
• Advanced Excel and data analysis skills.
• Familiar with change management fundamentals.
• Familiar with scheduling concepts and methodologies