Activities Assistant

Roles and responsibilities

Job Title: Students Activities Supervisor- Male (UAE Nationals Only)

College/ Department: Office of Student Life

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so qualified.

SUMMARY OF FUNCTIONS:

The Student Activities Supervisor is responsible for overseeing and advising on a wide range of cocurricular activities and programs. This includes managing student clubs and organizations, student publications, organizing trips and coordinating cultural and social events, all aimed at enhancing student development and engagement.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provide support and direction to student clubs and club advisors, promote the establishment and development of new clubs, and maintain appropriate contact with all clubs, including advisors.
• Implement the annual plan addressing the educational, cultural, and social needs of the student body, clubs, communities, and societies.
• Promote, organize, and coordinate campus special events such as New Student Orientation, Club Fair, Global Day, National Days, AU Got Talent, and other activities.
• Establish and assess the student learning outcomes, events, programs objectives.
• Provide an annual orientation for student clubs’ board members to ensure awareness of policies and procedures.
• Supervise the production of student publications.
• Supervise and review the finances and budget of the female student clubs.
• Coordinate, prepare, and disseminate publications related to clubs. Assist in preparing and editing student flyers, posters and other materials prepared by clubs for on and off campus distribution. Implement and oversees processes for posting/distributing of materials on campus as requested.
• Maintain accurate records of all Student Activities events and Student Council activities (including event proposals, budgets, contacts, contracts, media/publicity, and evaluations).
• Organize trips and coordinate travel arrangements for student related travel in accordance with AU policies and procedures.
• Communicate with students about events and/or student life opportunities available at AU.
• Seek feedback and collect data on activities provided by OSL to identify potential areas of improvement.
• Supervise the election process for student clubs and student council officers.
• Prepare weekly/monthly reports.
• Conduct assessments for student activities and events, compile and analyze data related to student participation, student development and program evaluation and take necessary action accordingly.
• Work closely with the clubs’ advisors, conduct a monthly meeting with them and organize an orientation session at the beginning of each academic year.
• Promote existing and new activities and development programs.
• Provide problem solving, counseling, motivation and consultation to student clubs.
• Maintain statistical reports and other records which assess accomplishments, appropriate student learning outcomes.
• Ensure proper media coverage of student life events, activities and programs.
• Perform miscellaneous job-related duties as assigned by the Director of Student Life.

Desired candidate profile

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to communicate effectively in Arabic and English languages, both orally and in writing.
• Program planning, implementation and evaluation skills.
• Understanding of risk management and safety protocols
• Problem solving, conflict resolution and mediation skills.
• Strong organizational and time management skills.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to foster a cooperative work environment.
• Leadership and motivational skills to inspire student engagement.
• Ability to plan, organize, and facilitate a range of special events.
  

WORKING CONDITIONS:

• Office-based and outdoor activity supervision.
• Flexible hours, including evenings and weekends as required.
• Physical effort required (may involve lifting and carrying equipment).
• Interaction with students, faculty, and staff.
• Travel for off-campus activities and events.