Activity Coordinator

Roles and responsibilities

• Assist in providing support and direction to student clubs and club advisors, promote the establishment and development of new clubs, and maintain appropriate contact with all clubs, including advisors.
• Implement the annual plan addressing the educational, cultural, and social needs of the student body, clubs, communities, and societies.
• Coordinate campus special events such as New Student Orientation, Club Fair, Global Day, National Days, AU Got Talent, and other activities.
• Assist in providing an annual orientation for student clubs’ board members to ensure awareness of policies and procedures.
• Review the bills/invoices of the student clubs.
• Coordinate, prepare, and disseminate publications related to clubs. Assist in preparing and editing student flyers, posters and other materials prepared by clubs for on and off campus distribution. Implement and oversees processes for posting/distributing of materials on campus as requested.
• Maintain accurate records of all Student Activities events and activities (including event proposals, budgets, contacts, contracts, media/publicity, and evaluations).
• Supervise trips and coordinate travel arrangements for student related travel in accordance with AU policies and procedures.
• Communicate with students about events and/or student life opportunities available at AU.
• Seek feedback and collect data on activities provided by OSL to identify potential areas of improvement.
• Supervise the election process for student clubs and student council officers.
• Prepare weekly/monthly reports.
• Work closely with the clubs’ advisors, conduct a monthly meeting with them and organize an orientation session at the beginning of each academic year.
• Ensure proper media coverage of student life events, activities and programs.
• Perform miscellaneous job-related duties as assigned by the Director of Student Life.

Desired candidate profile

• Previous experience in coordinating events, programs, or activities, preferably in a community, educational, or recreational setting.
• Familiarity with budgeting and resource management for events.

Key Skills:

• Strong organizational and multitasking abilities to manage various activities simultaneously.
• Excellent communication and interpersonal skills for engaging with diverse groups.
• Problem-solving skills to handle unexpected challenges during events.

Interpersonal Skills:

• Ability to work collaboratively with team members, volunteers, and stakeholders.
• Strong leadership skills to motivate and guide participants and staff.
• Customer service orientation to ensure a positive experience for all attendees.

Technical Skills:

• Proficiency in Microsoft Office Suite and event management software.
• Knowledge of social media and marketing strategies to promote activities.

Personal Attributes:

• Energetic and enthusiastic, with a passion for facilitating engaging activities.
• Adaptable and flexible in a fast-paced environment.
• Attention to detail and commitment to quality in event execution.

Responsibilities:

• Plan, organize, and coordinate various activities and events for targeted groups (e.g., youth, seniors, community members).
• Manage logistics, including scheduling, budgeting, and resource allocation.
• Promote activities through marketing channels and community outreach.
• Evaluate the success of events and gather feedback for continuous improvement.
• Collaborate with other departments or organizations to enhance program offerings.