HR Advisor

Key Dimensions

• Headcount Middle East: 66 Fee Earners BT/Secs 26 Total: 92
• As an Advisor you will quickly build a reputation and earn trust for delivering an outstanding will find yourself working more independently and being sought out for your advice on all operational will immerse yourself in your client group and will be a rich source of commercial insight for your firm sets itself challenging goals so there will be exciting opportunities for you to seek new experiences and to develop your skills.
• High level workload juggling many priorities. Needs to be comfortable at prioritising own caseload and dealing with a wide variety of different requests.
• Needs to use initiative as to when to flag issues/concerns to a more senior HR professional.

Key responsibilities and challenges

HR Advisor - supporting the HR & Operations Manager in all aspects of HR.

Employee relations

• Advise partner/manager on policy and best practice with regards to performance management and employee relations issues and provide assistance with administration and other required tasks.
• Interpret and implement firm wide policies and practices.
• Policies and Procedures assist with the implementation of local office policies and processes in conjunction with the 2 UAE Labour Laws as well as KSA Labour Law and advise staff as necessary.
• Staff Handbook assist with keeping the Middle East Handbooks up to date.

Headcount and business planning:

• Consult with practice group leaders and managers to understand and identify business and headcount needs and to input on the HR element of strategic business plans.
• Be aware of shape and size issues within client groups and highlight to partners/manager as appropriate.
• Manage the administrative processes which support the headcount and business planning process to ensure that they are executed efficiently and accurately.
• Monitor headcount movement and highlight issues to relevant partner/manager as required and manage any remedial action required.

Recruitment:

Coordinate and manage the recruitment process including:

• Assisting with development of business case and co-ordinating the recruitment approval process.
• Assist with drafting Job specifications.
• Liaising with recruitment agencies and the internal recruitment team to ensure that the recruitment process is executed efficiently and accurately.
• Interview candidates and influence the decisions taken in consultation with partners/managers.

Graduate Recruitment:

Coordinate and manage the early careers processes including:

• The Middle East-London Training Contract
• Riyadh Co-op Programme
• Middle East Insight Programmes
• Ad Hoc Work Experience

Movements

Manage all HR administration to include:

• Onboarding prepare paperwork and manage the process.
• Leavers coordinate the leaver administration.
• Collate Exit Interview data and report on key trends to partners/manager as appropriate.
• Maternity prepare paperwork throughout maternity and manage all related processes.
• Coordinate with Global Mobility and local HR teams in relation to transfers and secondments taking into account Linklaters policy and practice and ensuring HR administration is executed efficiently and accurately.
• Trainees coordinate the London secondee trainee seat moves and the Middle East-London trainee seat moves in conjunction with London Trainee Development.
• Keeping HR records in Workday up to date.

Appraisal & Remuneration

• Drive forward the annual appraisal salary and bonus review process advising on policy and practice and managing the production of the relevant documentation for moderation meetings.
• Assist with the annual appraisal process to ensure it is undertaken within time parameters with rigour and integrity.
• Challenge decisions to ensure equity and assist in effective career and performance management.
• Provide briefing training and regular updates to client groups in relation to the annual processes via group meetings and office townhalls.
• Support the practice to ensure mid-year reviews take place

Employee development:

• Identify development needs and opportunities and engage partners/managers and learning specialists to respond to those needs.
• Maintain all training records to ensure that staff attend compulsory training courses.

Other responsibilities

• Produce and analyse absence reports and prompt partners/group secretaries to take action where required.
• Contribute to special projects which are driven out of an identified business need within the client group or HR strategy.
• Assist in the development of the wider team through effective networking communication and sharing of experience and knowledge.
• Coordinate the Diversity & Inclusion and Health & Wellbeing initiatives for the Middle East in line with the Firms strategy.
• Insight programme oversee organisation of the summer work placement programmes for the UAE & KSA to include collating applications decision making and marketing.
• Assist with developing and supporting Middle East HR members and Administration Advisor.

Location

• UAE

Practical Experience

• Depth of experience of having worked in an HR administrative capacity.
• Minimum of 2 years experience in blue chip organisations where HR has been an effective business partner.
• Understanding of HR processes. (desirable)

Education/ Qualifications

• Strong technical knowledge of HR issues.

Languages

• English (fluent written and spoken).

Office Skills

• Computer literate good working knowledge of MS office applications.
• Able to prioritise effectively.
• Able to multi-task effectively.
• Excellent attention to detail.
• Workday Experience. (desirable)

Interpersonal skills

• Ability to gain the respect of partners and managers and influence them effectively.
• Confident verbal communicator with strong written language skills.
• Demonstrates common sense and initiative.
• Calm and capable under pressure.
• Adaptable flexible comfortable working in a constantly evolving team which changes and adapts to business need.
• Strong team skills.
• Committed and determined robust.

Commercial Skills

• Understand the context of HR systems and processes within the firm.
• Demonstrates strong commercial awareness.

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.