HR & Recruitment Coordinator

Position Summary

The American University in the Emirates is seeking a highly motivated and detail-oriented Recruitment Coordinator to assist and coordinate recruitment and onboarding processes while ensuring timely follow-ups with all internal and external stakeholders. The role focuses on operational support coordination documentation and follow-up across the recruitment lifecycle in alignment with university policies and procedures.

Minimum Qualifications and Experience

• Bachelors degree in Human Resources Business Administration or a related field from an accredited university.
• Minimum of 3 years of experience supporting recruitment selection and onboarding activities.
• Hands-on experience with recruitment tools LinkedIn and online job portals.
• Experience assisting with talent acquisition and onboarding processes.
• Good understanding of recruitment practices and procedures.
• Strong planning organizational and follow-up skills.
• Excellent interpersonal and written/verbal communication skills.
• Good presentation and coordination skills.

Key Responsibilities and Essential Functions

Recruitment Support & Coordination

• Assist in coordinating the end-to-end recruitment process including job postings application tracking screening support interview scheduling and follow-ups.
• Support the preparation of job descriptions and person specifications as required.
• Maintain and update candidate pipelines for current and future hiring needs.
• Monitor recruitment requirements for colleges and departments and follow up on open requests.
• Coordinate and follow up with Heads of Colleges and Departments on vacancy status candidate progress and hiring timelines.
• Support the review and screening of applications based on predefined selection criteria.
• Coordinate interview schedules panels and logistics and follow up with candidates and interviewers.
• Assist with reference checks for recommended candidates.

Documentation Follow-Up & Compliance

• Ensure all recruitment requests are approved and supported with the required documentation.
• Maintain accurate and up-to-date recruitment records candidate databases and correspondence.
• Document interview outcomes and ensure proper filing in line with university standards.
• Follow up with candidates to ensure submission of required credentials (degrees transcripts experience letters promotion letters etc.) for hiring clearance and visa processes.
• Coordinate with the Public Relations Office regarding documentation required for security clearance.

Offers Onboarding & Internal Coordination

• Assist in preparing salary proposals in line with approved salary scales and follow up on approvals.
• Support the preparation of employment offers and contracts for faculty and administrative staff.
• Coordinate with HR Officers on flight and hotel arrangements for candidate visits and new hires.
• Assist HR Officers in coordinating onboarding plans orientation sessions website profiles photos and welcome announcements.
• Provide basic information and guidance to new hires on HR and work-related matters and follow up on pending requirements.

Records Reporting & Administration

• Ensure all hiring documents are completed and filed correctly in employee hard copy files and the HRMS portal.
• Maintain records of recruitment-related expenses such as job advertisements travel and accommodation.
• Assist in preparing recruitment reports statistics and follow-up trackers for management.
• Support the preparation of reports for CHEDS (Center for Higher Education Data and Statistics) and other internal or external requirements.
• Assist the Payroll Division by providing recruitment and hiring-related data and reports as needed.

Skills & Competencies

• Strong coordination and follow-up skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Professional communication and stakeholder coordination
• Ability to work effectively in a fast-paced academic environment
• Confidential and ethical handling of sensitive information

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth where your expertise and aspirations find a welcoming environment.

At AUE we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law College of Education College of Design College of Business Administration College of Media and Mass Communication College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited bySACSCOC(the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and masters degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited byCAA(the Commission for Academic Accreditation) Ministry of Education United Arab Emirates.

TheCollege of Business Administrationis a proud member ofAACSB(The Association to Advance Collegiate Schools of Business)and its degree programs (Bachelor of Business Administration Master of Business Administration Master of Sport Management) are accredited byAACSB) as of 2022.

The Bachelor of Computer Science in theCollege of Computer Information Technologyis accredited by the Computing Accreditation Commission ofABET.

NASAD(The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design Bachelor of Science in Graphic Design Bachelor of Science in Interior Design and Bachelor of Science in Animation in theCollege of Design the designation of Substantial Equivalency with accredited programs in the United States.