Office Assistant-UAEN-DUBAI, UAE

دبي - الإمارات

الراتب شهرياً: لم يكشف

تاريخ النشر: نُشرت منذ أكثر من 30 يومًا

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

القسم:

الإدارة

ملخص الوظيفة

The Project Assistant will be able to provides assistance for documentation actions reporting and working closely to the General Project Manager and the team

Provide administrative support including document management filing and office coordination.
Organize and maintain executive diaries manage appointments and ensure seamless scheduling.
Arrange complete travel and accommodation plans including itineraries visa processing and transportation arrangements.
Screen and direct phone inquiries and meeting requests to the appropriate managers ensuring smooth communication.
Prepare and produce high-quality documents reports presentations and correspondence.
Collaborate closely with the GPM (General Project Manager) and Project team to support project objectives and provide project-related assistance.
Liaise effectively with clients consultants partners and government agencies to maintain strong relationships and ensure smooth workflow.
Organize and facilitate meetings conference calls and video conferences including agenda preparation minute-taking and action follow-ups.
Support the onboarding process of new employees by coordinating with HR and ensuring proper orientation.
Coordinate with vendors contractors and service providers to manage office supplies equipment and facility requirements.
Monitor deadlines and project timelines ensuring tasks are completed on schedule and within the defined scope.
Assist in organizing corporate events team-building activities and executive retreats ensuring a smooth execution.
Handle confidential information with discretion ensuring that sensitive documents and discussions are securely managed.
Ensure adherence to corporate policies procedures ethical standards and the companys code of conduct while staying aligned with global best practices.
Provide support in handling correspondence internal memos and legal documentation as required by the executive.
Assist with preparing and submitting project proposals tenders and bids coordinating with relevant departments.
Act as the primary point of contact for external stakeholders and ensure timely responses to inquiries.

Qualifications :

Minimum of 5 years experience

Efficient Organized with Multi-Tasking Capability
Excellent Communication kills
Fluent in English Arabic is a plus
The candidate must possess excellent MS Office Excel and PowerPoint skills preference will be given if candidate is also proficient on SAP and Power BI.

Additional Information :

Please note that only shortlisted candidates will be contacted

This opportunity open to UAEN only

Remote Work :

Employment Type :

Full-time

The Project Assistant will be able to provides assistance for documentation actions reporting and working closely to the General Project Manager and the teamProvide administrative support including document management filing and office coordination.Organize and maintain executive diaries manage appo...

The Project Assistant will be able to provides assistance for documentation actions reporting and working closely to the General Project Manager and the team

Provide administrative support including document management filing and office coordination.
Organize and maintain executive diaries manage appointments and ensure seamless scheduling.
Arrange complete travel and accommodation plans including itineraries visa processing and transportation arrangements.
Screen and direct phone inquiries and meeting requests to the appropriate managers ensuring smooth communication.
Prepare and produce high-quality documents reports presentations and correspondence.
Collaborate closely with the GPM (General Project Manager) and Project team to support project objectives and provide project-related assistance.
Liaise effectively with clients consultants partners and government agencies to maintain strong relationships and ensure smooth workflow.
Organize and facilitate meetings conference calls and video conferences including agenda preparation minute-taking and action follow-ups.
Support the onboarding process of new employees by coordinating with HR and ensuring proper orientation.
Coordinate with vendors contractors and service providers to manage office supplies equipment and facility requirements.
Monitor deadlines and project timelines ensuring tasks are completed on schedule and within the defined scope.
Assist in organizing corporate events team-building activities and executive retreats ensuring a smooth execution.
Handle confidential information with discretion ensuring that sensitive documents and discussions are securely managed.
Ensure adherence to corporate policies procedures ethical standards and the companys code of conduct while staying aligned with global best practices.
Provide support in handling correspondence internal memos and legal documentation as required by the executive.
Assist with preparing and submitting project proposals tenders and bids coordinating with relevant departments.
Act as the primary point of contact for external stakeholders and ensure timely responses to inquiries.

Qualifications :

Minimum of 5 years experience

Efficient Organized with Multi-Tasking Capability
Excellent Communication kills
Fluent in English Arabic is a plus
The candidate must possess excellent MS Office Excel and PowerPoint skills preference will be given if candidate is also proficient on SAP and Power BI.

Additional Information :

Please note that only shortlisted candidates will be contacted

This opportunity open to UAEN only

Remote Work :

Employment Type :

Full-time

اعرض المزيد

المهارات المطلوبة

الكتابة
Microsoft Office
إدخال البيانات
خدمة العملاء
Computer Skills
Microsoft Outlook
QuickBooks
Office Experience
10 Key Calculator
مكتب الإستقبال
حفظ الملفات
Administrative Experience

قدم الآن

عن الشركة

Segula Technologies

Why join SEGULA Technologies? Take part in the world of the future in an international corporation with strong growth. At SEGULA Technologies, you will work on exciting projects and shape the future in a company for whom innovation and engineering are inseparable. Subjects like 3D pr ... اعرض المزيد

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