Senior Document Controller
نُشرت في :
30-12-2024
صاحب العمل نشط
1 وظيفة شاغرة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
شارك هذه الوظيفة
أرسل لي وظائف مشابهة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
الوصف الوظيفي
Hill International provides program project and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating quality assurance inspection scheduling risk management and claims avoidance.
General Description of Role and Responsibilities:
Responsible for the timely accurate and efficient preparation and management of project documents helping the project to stay on track. The selected individual is expected to:
- Primary responsibilities include capturing/creating managing & controlling delivering & distributing preserving/retrieving and storing/archiving all phases of the clients program/project records and communication
- Ensure that everyone involved in the project follows the Clients document control procedure
- Follow up with the project team and the Client other department team to ensure that the project communications and correspondences are handled ontime
- Ensure all aspects of documentation are effectively controlled captured via Aconex or other EDMS within the client application landscape and communicated as required
- Verify the documents quality (QA check) this includes its format metadata consistency revision status etc.
- Responsible for processing of corporate and project related documents via Aconex/ EDMS
- Ensure all projects/programme documents are processed and managed via EDMS/ Aconex including workflows in other digital systems
- Responsible for processing Procurement and change management processes Contract Request Work
- Confirmation Variation request etc via Oracle system and monitor the payments status of the
- Consultant/Contractors/Suppliers
- Coordinate with project stakeholder and create project communication matrix and update as needed
- Distribution/circulation of documents as per the approved communication matrix via Aconex/ other communication channels as defined
- Maintain project directory and update as needed
- Ensure all the documents are updated on the Central Repository
- Ensure the payment tracker is updated on a regular basis and are available to the team use
- Implement and maintain a coordinated and consistent filing system; ensure that all filing is uptodate and in accordance with QSE (Quality Safety and Environment) procedures if available
- Establish a system for archiving project documents for future reference and audits and decide on key search string references to be specific (numbering system) to maintain data standardization
- Maintain confidentiality around sensitive documentations and communications
- Utilize document control software and tools for efficient data management and ensure all the stakeholders have access to the project data for their use and audit purpose.
- Clarify document control queries from the PMC Consultants and contractors.
- Coordinate support and communicate with consultants and/or Project document controllers as and when required.
- Ensure all documentation complies with industry standards regulations and project requirements
- Train team members and project personnel on document control procedures
Qualifications Experience Knowledge and Skills:
- Bachelors in civil engineering or other Engineering fields.
- Required Bachelors degree (or equivalent) from a reputable University
- Professional work experience of 810 years Document Control experience on Aconex with 4 years of experience in the Middle East region
- Demonstrable track record in the delivery of large multifunctional projects
- Good working knowledge in ACONEX Document Management System including workflows
- Excellent knowledge of MS Office (Advanced Excel PowerPoint and Word) and software knowledge of Sharepoint Oracle EBS Iprocurement
- Working knowledge in Oracle Suite is an added advantage
- Indepth knowledge of document control systems and procedures
- Understanding of industry regulations and compliance requirements relevant to real estate projects
- Knowledge of quality control processes to ensure the accuracy and completeness of project documents
- Fluent in English Arabic is a plus
- Excellent organizational skills to maintain a structured document management system
- Strong communication and interpersonal skills with the ability to collaborate effectively with stakeholders at all levels
- Experience of working in a fastpaced dynamic environment
- Strong attention to detail to ensure accuracy in document management
- Ability to resolve documentrelated issues and discrepancies
- Effective time management to meet project deadlines and document control requirements
- Wellorganized diligent proactive assertive welldisciplined and commercially astute
نوع التوظيف
دوام كامل
المهارات المطلوبة
الإبلاغ عن هذه الوظيفة
إخلاء المسؤولية: د.جوب هو مجرد منصة تربط بين الباحثين عن عمل وأصحاب العمل. ننصح المتقدمين بإجراء بحث مستقل خاص بهم في أوراق اعتماد صاحب العمل المحتمل.
نحن نحرص على ألا يتم طلب أي مدفوعات مالية من قبل عملائنا، وبالتالي فإننا ننصح بعدم مشاركة أي معلومات شخصية أو متعلقة بالحسابات المصرفية مع أي طرف ثالث. إذا كنت تشك في وقوع أي احتيال أو سوء تصرف، فيرجى التواصل معنا من خلال تعبئة النموذج الموجود على الصفحة اتصل بنا
