Data entry Supplier Coordinator

Key Responsibilities:

• Data Entry:
  

  • Accurately input and maintain data in Excel spreadsheets and company databases.
    
  • Regularly update records ensuring all supplierrelated data is current and correct.
    
  • Organize and manage large volumes of data with high attention to detail.
    

• Supplier Coordination:
  

  • Act as the primary point of contact for suppliers maintaining strong professional relationships.
    
  • Track orders delivery schedules and ensure timely followup on outstanding issues.
    
  • Coordinate with suppliers to obtain quotes confirm orders and resolve any discrepancies.
    

• Process Management:
  

  • Follow company procedures and ensure compliance with internal workflows.
    
  • Identify any process inefficiencies and suggest improvements.
    
  • Assist with the coordination of supplier meetings and communications.
    

• Reporting:
  

  • Prepare weekly/monthly reports for internal stakeholders summarizing supplier performance and outstanding issues.
    
  • Analyze data and provide insights into trends or potential issues with supplier management.
    

• Internal Collaboration:
  

  • Work closely with other departments (e.g. purchasing logistics finance) to ensure smooth operations.
    
  • Support internal teams by providing administrative assistance as needed.
    

Qualifications and Skills:

• Proficient in Excel: Ability to use advanced formulas (e.g. VLOOKUP pivot tables) and handle large datasets.
  
• Excellent Communication Skills: Both written and verbal with the ability to liaise effectively with internal teams and external suppliers.
  
• Organized and DetailOriented: Strong organizational skills and a keen eye for detail in data entry and supplier coordination.
  
• ProblemSolving Skills: Proactive approach in resolving issues and streamlining processes.
  
• Ability to Follow Processes: Demonstrated ability to adhere to structured workflows and company policies.
  
• Experience in a similar data entry or coordination role is a plus.
  
• Familiarity with procurement and supplier management systems is desirable but not essential.
  

Potential for Growth:

This role offers growth opportunities within the company with the possibility of transitioning into an administrative role where responsibilities will expand to include broader office management and internal coordination.

Requirements

Qualifications and Skills:

• Proficient in Excel: Ability to use advanced formulas (e.g. VLOOKUP pivot tables) and handle large datasets.
  
• Excellent Communication Skills: Both written and verbal with the ability to liaise effectively with internal teams and external suppliers.
  
• Organized and DetailOriented: Strong organizational skills and a keen eye for detail in data entry and supplier coordination.
  
• ProblemSolving Skills: Proactive approach in resolving issues and streamlining processes.
  
• Ability to Follow Processes: Demonstrated ability to adhere to structured workflows and company policies.
  
• Experience in a similar data entry or coordination role is a plus.
  
• Familiarity with procurement and supplier management systems is desirable but not essential.