Records Coordinator

Job Description

Essential Responsibilities

• Consolidation of Technical documentation to produce a format that is satisfactory to the customer.
• To translate customer requirements into the documentation package they receive as an output once a work order has been processed.
• To audit a technical record pack for completeness to ensure no missing documents or inputs are missing.
• The organisation and arrangements for making the final data set available to the customer for review.
• To take any issues the customer faces on technical documentation and to highlight these back to the site Quality team for review and amendment.
• To help facilitate the archiving and record storage solution once a work pack is completed.
• Providing historical records when requested to do so by customer teams for historical work orders.
• Helping to coordinate in process shop reports as and when required by the customer.
• To assist with data collection over common errors and working to improve the process of documentation standards for the customer working with production and quality departments respectively
  
  

Qualifications / Requirements

• Finished high school/ equivalent for region.
• Must have administrative experience including documentation review and processing.
• Proficient in MS Office Excel, Word and PowerPoint experience
• Experience with SAP (OASIS) preferable, however large alternate data systems (ERP's) also taken as experience for this role.
  
  

Desired Characteristics

• Humble: respectful, receptive, agile, eager to learn
• Transparent: shares critical information, speaks with candor, contributes constructively
• Focused: quick learner, strategically prioritizes work, committed
• Leadership ability: strong communicator, decision-maker, collaborative
• Problem solver: analytical-minded, challenges existing processes, critical thinker
• Good organizational skills, ability to manage high volumes of transactions. Attention to details for accuracy.
• Commitment and eager to learn, team player to perform the services and deliverables set out by the team.