Personal Assistant

Office And Other Costs Management

• Assist in the PR/PO process and expenses validation by finance and MD/VP.
• Monitor invoices and maintain a tracker for cost control.
• Serve as the point of contact for office management (procurement, office supplies, maintenance, facilities and others).
• Manage relationships with vendors, service providers and landlord.
• Manage contract and price negotiations with office vendors, service providers and office lease as required; ensure that all items are invoiced and paid on time.
• Reporting: maintain monthly reports and track of all office cost, expenses. Update PO tracker, travel tracker, invoice tracker on time. Follow up for invoice payments to ensure they are paid.
• Assist in the PR/PO process and expenses validation by finance and MD; Liaise with the cost controller and Accountant department on all invoices and for all providers and maintain a master tracking file for all payments and vendors creation.
  
  

Office Management

• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems.
• Provide general support to visitors.
• Organize and coordinate internal and external events as per the Management request.
  
  

Other Objectives

• Ensure adherence to compliance processes and guidelines specific to position's roles and responsibilities.
• Work on different projects within the team or with other teams as and when required.
• Manage coordination with different departments for executing tasks.
• Maintain respectful and professional rapport with all team members.
• Be proactive in achieving and completion of tasks. Take lead in completing given tasks and responsibilities.
• Help the team as and when required for responsible areas.
• Complete, assist with other Ad -hoc works as delegated.