Office Assistant

Administrative Support:

• Answer and direct phone calls, take messages, and respond to inquiries.
• Manage and maintain filing systems, both electronic and physical.
• Handle incoming and outgoing correspondence, including mail and emails.
• Schedule and coordinate appointments, meetings, and events.
• Data Entry and Record Keeping:
• Input and update data into databases and spreadsheets.
• Maintain accurate records of various office activities, expenses, and transactions.
• Prepare and organize reports as needed.
• Office Organization:
• Ensure a clean and organized office environment.
• Order and maintain office supplies.
• Coordinate with vendors and service providers for office needs.
• Support to Staff:
• Assist colleagues with tasks as needed.
• Coordinate travel arrangements and accommodations for team members.
• Provide orientation and support to new employees.Communication:
• Communicate effectively with both internal and external stakeholders.
• Draft and proofread correspondence, memos, and other documents.
• Technology and Equipment Management:
• Assist with basic IT support for office equipment and systems.
• Coordinate repairs and maintenance for office equipment.
• Problem Solving:
• Identify and address issues or challenges that may arise in the daily operations of the office.
• Propose solutions and improvements to enhance efficiency.