Administrative Assistant

What You Will Do

Coordinate meeting logistics, including reserving conference rooms, equipment setup, and

creation of presentations and preparing meeting materials

Pull reports and information from Ecolab systems

Calendar management across time zones

Manage financial administrative tasks related to corporate card use and expenses and

manage accurate processing of departmental invoices

Coordinate domestic and international travel arrangements including processing of visas

for international travel

Provide support with HR related items including hiring, on-boarding, promotions &

transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.

Compile and edit presentation details from multiple people and sources; Distribute reports

to stakeholders

Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate

issues promptly

Exercise judgment and make decisions to promote smooth workflow and prioritization

Ensure that internal and external client demands are met

Create, organize and manage various SharePoint sites and shared drives

Requirements

High School Diploma or equivalent

Intermediate proficiency in MS Office (Outlook, Excel, PPT)

Immigration sponsorship is not available for this position

Preferred Qualifications

Bachelor s degree

1 year of administrative experience

Ability to successfully manage multiple, competing priorities to meet deadlines

Excellent verbal and written communication skills, with a strong customer service focus

Organizational skills and attention to detail

Ability to anticipate needs, be resourceful, and use sound judgment and tact

Critical thinking, analytical, and problem solving skills

Learning agility; Ability to quickly gain knowledge of organizational operations,

procedures, and staff

Ability to work independently, as well as collaborate in a team environment

Reliability, flexibility and approachability

Process oriented, adaptable, reliable, flexible and approachable

High School Diploma or equivalent Intermediate proficiency in MS Office (Outlook, Excel, PPT) Immigration sponsorship is not available for this position Preferred Qualifications Bachelor s degree 1 year of administrative experience Ability to successfully manage multiple, competing priorities to meet deadlines Excellent verbal and written communication skills, with a strong customer service focus Organizational skills and attention to detail Ability to anticipate needs, be resourceful, and use sound judgment and tact Critical thinking, analytical, and problem solving skills Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff Ability to work independently, as well as collaborate in a team environment Reliability, flexibility and approachability Process oriented, adaptable, reliable, flexible and approachable