Procurement Specialist

Initiate and execute procurement process related to RFI, RFQ and RFP Responsible for the pre-qualification of vendors and prepares complete and accurate list of qualified vendors as per the company’s guidelines
• Arrange and coordinate meetings between the relevant business units, line manager and the vendors to obtain any necessary clarification.
• Analyse quotations’ terms and arrange vendors Evaluation Form for the tenders, validations, warranties, and lead time
• Creates and maintain records of the procurement history
• Carry out issuance of purchase orders
• Ensures all invoices are received, verified to confirm the invoice meets the objectives of the PO and agreements.
• Perform initial negotiation with the suppliers
• Coordinate between the vendors and the Finance team in regards to all vendors payment status and value dates
• Handle company’s petty cash and company’s credit card utilization and arrange monthly refill if needed.
• Ensure that all assigned contracts and license renewals are properly maintained, recorded, documented and up to date.
• Prepare regular reports to management
• Investigate and escalate issues related to procurement process to the line manager and follows up to resolve the escalated issues.